Junior Administrative Assistant

Description

Job Summary: Multifunctional administrative professional to support the department, manage correspondence, handle athlete documentation, and oversee financial control, ensuring organization and confidentiality. Key Highlights: 1. Administrative support and file management. 2. Organization and maintenance of athlete files. 3. Recording and monitoring of expenses and invoicing. **Main Responsibilities:** \- Perform administrative support tasks for the assigned department, including reception, general office duties, telephone assistance, and file management, in accordance with supervisory instructions, internal rules and procedures, to ensure smooth departmental operations and safeguard information confidentiality; \- Process incoming correspondence by sorting, routing after reading/analysis, and subsequently managing the documentary archive, ensuring proper distribution to recipients, timely responses to pending matters, and organized document storage; \- Prepare, upon request from the immediate supervisor, supporting documents for other departmental functions, contributing to their optimization; \- Organize, update, and maintain administrative files for athletes and technical staff, in compliance with defined internal procedures, documentary requirements, and applicable regulations, to ensure integrity, availability, and reliability of information required for sports activity monitoring; \- Record, verify, and monitor expenses and related invoicing, in accordance with current financial and administrative procedures and supporting documentation, to ensure accurate records, process compliance, and appropriate administrative and financial control of operations. **Profile:** \- Technical Professional Course in Secretarial Studies (preferred) \- Experience in the sports sector (preferred); \- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); \- Experience with the SCORE platform (preferred); \- Autonomous and proactive profile, with strong sense of responsibility, high organizational ability, accuracy, and attention to detail in information analysis and processing. Work Location: On-site