Office Manager

Description

Job Summary: The Office Manager will play a pivotal role in managing daily operations, providing administrative support, and coordinating internal and external activities to ensure smooth office functioning. Key Highlights: 1. Manage daily operations and administrative processes 2. Serve as the essential point of contact for departments and clients 3. Lead and develop the office team Responsibilities: As Office Manager, you will play a pivotal role in ensuring the smooth operation of our office in Portugal through the following responsibilities: Manage daily office operations and administrative processes Support the National Sales Manager and sales team in report preparation and coordination Act as the primary point of contact for internal departments, clients, and external suppliers Oversee order processing, inventory control, and warehouse-related activities Manage supplier relationships and office facilities Coordinate payroll disbursement, expense reporting, and financial administration Assist in preparing month-end reports and financial reconciliations Handle client inquiries and ensure issues are resolved efficiently Maintain accurate records and ensure compliance with company procedures Support marketing campaigns, events, and sales initiatives Lead and develop office team members as the business grows What We’re Looking For We seek someone who embraces responsibility, thrives in a dynamic environment, and takes pride in delivering exceptional service. Ideally, you should have: Previous experience as an Office Manager, Operations Manager, or in business support roles Strong organizational skills with exceptional attention to detail Experience supporting financial processes, payroll processing, or accounting Excellent communication and interpersonal skills Solid IT proficiency, particularly Microsoft Excel Experience using financial systems or ERP software Ability to prioritize multiple tasks and meet deadlines Fluency in Portuguese and English, both written and spoken Compensation: €920.00 – €3,019.86 per month Benefits: * Free parking * Course reimbursement Work Location: On-site