Office Manager

Description

Job Summary: Manage daily office operations in Portugal, supporting the National Manager, Sales Team, clients, and suppliers, while overseeing administrative and financial processes. Key Highlights: 1. Lead and develop the office team 2. Serve as the primary point of contact for various departments and clients 3. Assume responsibilities in a dynamic environment As an Office Manager, you will play a vital role in ensuring the smooth operation of our office in Portugal through the following responsibilities: Managing daily office operations and administrative processes Supporting the National Manager and National Sales Team with reporting and coordination Acting as the main point of contact for internal departments, external clients, and suppliers Overseeing order processing, inventory control, and warehouse-related activities Managing supplier relationships and office facilities Coordinating payroll submission, expense management, and financial administration Assisting in preparing monthly closing reports and financial reconciliations Monitoring customer inquiries and ensuring issues are resolved efficiently Maintaining accurate records and ensuring compliance with company procedures Supporting marketing campaigns, events, and sales initiatives Leading and developing office team members as the business grows What We’re Looking For We seek someone who enjoys taking ownership, thrives in a dynamic environment, and takes pride in delivering excellent service. The ideal candidate will have: Previous experience as an Office Manager, Operations Manager, or in administrative support roles Strong organizational skills with exceptional attention to detail Experience supporting financial, payroll, or accounting processes Excellent communication and interpersonal skills Solid computer skills, particularly Microsoft Excel Experience with financial systems or ERP software Ability to prioritize multiple tasks and meet deadlines Fluency in both Portuguese and English, written and spoken Compensation: €920.00 – €3,019.86 per month Benefits: * Meal card/voucher * Commercial discounts Work Location: On-site