Administrative Assistant

Description

Job Summary: The Administrative Assistant is responsible for ensuring the smooth operation of administrative activities, providing support to various departments, and guaranteeing efficient organization of documents and processes. Key Highlights: 1. Organization and management of physical and digital documentation. 2. Support for scheduling, meetings, and appointments. 3. Interpersonal communication and proactivity. The Administrative Assistant ensures the proper functioning of the company's administrative activities by supporting different departments and guaranteeing efficient organization of documents, processes, and internal and external communications. Main Responsibilities * Manage and organize physical and digital documentation. * Handle telephone calls and forward calls appropriately. * Receive and forward correspondence and parcels. * Support scheduling, meetings, and appointments. * Prepare and update reports, charts, and databases. * Issue invoices, credit notes, and other administrative documents. * Support procurement processes and supplier management. * Perform administrative control of payments and receipts. * Update customer, supplier, and employee records. * Assist with HR tasks, such as vacation and absence management, and employee documentation. * Ensure archiving and organization of company information. * Provide administrative support to various departments whenever required. Academic Qualifications * Minimum of 12th-grade education. * Professional course or training in Secretarial Studies, Administration, Management, or a related field (preferred). Experience * Prior experience in administrative roles (preferred). * Customer service experience is an advantage. Technical Skills * Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). * Knowledge of administrative management tools and ERP systems (preferred). * Strong writing and written communication skills. * Basic knowledge of invoicing and document management. Behavioral Skills * Organization and attention to detail. * Planning ability and priority management. * Proactivity and autonomy. * Strong interpersonal communication. * Ability to work under pressure. * Discretion and confidentiality. Performance Indicators (KPIs) * Adherence to administrative deadlines. * Quality and accuracy of produced documentation. * Response time to internal and external requests. * Level of archive organization and up-to-dateness. * Degree of satisfaction among supported departments. Salary: €870.00 \- €2,118.45 per month Work Location: On-site