Receptionist/Administrative Assistant

Description

Job Summary: Opportunity for a Receptionist/Administrative Assistant at a Portuguese company with strong international presence, ensuring the first stage of the operational chain and guaranteeing daily routines in a technically specialized environment. Key Highlights: 1. Integration into a reference team with defined workflows. 2. Contractual stability based on rigor and goal achievement. 3. A stable work environment focused on precision and professional welcome. **Job Opportunity:** **\- Receptionist / Administrative Assistant** **Organizational Context:** A Portuguese company with strong international presence and over 50 years of history is seeking a receptionist. Your mission will be to ensure the first stage of our operational chain, guaranteeing flawless execution of daily routines in a technically specialized environment. **Clear Responsibilities:** * **Flow Management:** Accurately screen and direct calls and visitors. * **Mail Control:** Register correspondence according to current protocol. * **Space Maintenance:** Ensure organization of the reception area and meeting rooms. * **Data Processing:** Enter information into the system with due diligence. * **Document Organization:** Archive and catalog documents for organizational access. * **Meeting Logistics:** Prepare meeting rooms and required technical resources. * **Corporate Communication:** Draft correspondence and e\-mails with grammatical accuracy. * **Administrative Support:** Provide technical support to the Commercial and Production Departments, particularly in preparing proposals and budgets. * **Fleet Management:** Monitor vehicle maintenance, inspections (IPO), fuel consumption, and allocation of vehicles, keys, and vans. * **Insurance Management:** Monitor general policies, occupational accident insurance, and professional civil liability insurance. * **Accommodation Management:** Coordinate lodging reservations for technical teams deployed to construction sites. **Required Profile:** * Strict punctuality and full attendance. * Ability to follow instructions, procedural manuals, and safety regulations. * Proficiency in computer tools (Microsoft Office, with emphasis on Excel) and ease in using management software. * Clear, direct, objective communication and appropriate terminology for the engineering/construction sector. * Organizational ability under strict confidentiality rules for public or private tender projects. * Proactivity and high attention to detail. * Proven experience in administrative support or secretarial roles (preference for companies in engineering, laboratories, or construction). * Work Mode: Full-time, in-person, Monday to Friday. **What We Offer:** * Integration into a reference team with defined workflows. * Contractual stability based on rigor and goal achievement. * Salary conditions aligned with demonstrated experience in the sector. * Technological resources appropriate for agile performance of the role. * A stable work environment focused on precision and professional welcome. Compensation: 1\u00a0100,00€ \- 1\u00a0200,00€ per month Benefits: * Meal card/ticket * Free parking * Company mobile phone Work Location: In-person