Office Manager

Description

Job Summary: We are seeking an Office Manager to oversee daily operations, support sales, coordinate finance, and lead teams, acting as the primary point of contact in a dynamic environment. Key Highlights: 1. Manages daily office operations and administrative processes 2. Serves as the primary point of contact for clients and suppliers 3. Leads and develops office team members As an Office Manager, you will play a critical role in ensuring the smooth operation of our office in Portugal through the following responsibilities: Managing daily office operations and administrative processes Supporting the National Manager and National Sales Team with reporting and coordination Acting as the primary point of contact for internal departments, external clients, and suppliers Overseeing order processing, inventory control, and warehouse-related activities Managing supplier relationships and office facilities Coordinating payroll processing, expense management, and financial administration Assisting with preparation of monthly closing reports and financial reconciliations Monitoring customer inquiries and ensuring issues are resolved efficiently Maintaining accurate records and ensuring compliance with company procedures Supporting marketing campaigns, events, and sales initiatives Leading and developing office team members as the business grows What We’re Looking For We seek someone who embraces responsibility, thrives in a dynamic environment, and takes pride in delivering excellent service. The ideal candidate will have: Prior experience as an Office Manager, Operations Manager, or in Administrative Support roles Strong organizational skills with exceptional attention to detail Experience supporting financial, payroll, or accounting processes Excellent communication and interpersonal skills Solid computer proficiency, particularly Microsoft Excel Experience with financial systems or ERP software Ability to prioritize multiple tasks and meet deadlines Fluency in both Portuguese and English, written and spoken Compensation: €920.00 – €3,019.86 per month Benefits: * Meal card/ticket * Commercial discounts Work Location: On-site