Operations Director Assistant (ALGARVE)

Description

Job Summary: The Operations Director Assistant supports the Director in daily tasks, strategic decisions, and project coordination, ensuring budget and deadline management. Key Highlights: 1. Supporting the Director in daily tasks and strategic decisions 2. Managing internal and external communication with stakeholders 3. Opportunity for growth and continuous training within the Group **Description:** ---------------- TIMING, a Temporary Work Agency and Human Resources Management Company, with offices across Portugal from North to South, is currently recruiting an Operations Director Assistant for the Algarve region. If you are passionate about people, possess strategic vision, and wish to transform processes, this opportunity is for you! The Operations Director Assistant’s main responsibilities include: supporting the Director in daily tasks and strategic decisions; coordinating and scheduling meetings; preparing and reviewing reports and presentations; collaborating with different departments to achieve goals; supporting budget and resource management; supervising projects and ensuring deadlines are met. **Profile we seek:** * Bachelor’s and/or Master’s degree (mandatory); * Professional experience in this role (mandatory); * Basic knowledge of Microsoft 365 tools (mandatory); * Knowledge of project management, communication strategies, document management, and handling sensitive information; * Fluent verbal and written Portuguese and English (mandatory). **Main Responsibilities:** * Supporting the Director in daily tasks and strategic decisions: Document preparation (drafting, reviewing, and organizing documents); Research and analysis (collecting relevant data and information to support strategic decisions). * Coordinating and scheduling meetings: Calendar management (managing the Director’s schedule to ensure all commitments are fulfilled); Meeting preparation (organizing materials, preparing agendas, and ensuring all participants are informed). * Preparing and reviewing reports and presentations: Report creation (compiling data and producing detailed reports on company performance); Presentation development (creating visual presentations for internal and external meetings). * Collaborating with different departments to achieve goals: Communication facilitation (acting as the liaison point between the Director and other departments); Project coordination (assisting in cross-departmental project coordination). * Managing internal and external communication: Correspondence (drafting and responding to emails, letters, and other forms of communication); Stakeholder relationship management (maintaining contact with clients, suppliers, and other key *stakeholders*). * Supervising projects and ensuring deadlines: Deadline management (ensuring projects are completed within established timelines); Progress monitoring (tracking project progress and reporting to the Director). * Handling confidential information with discretion: Data security (ensuring sensitive information is stored and shared securely); Discretion (maintaining confidentiality in all activities). * Supporting budget and resource management: Financial control (assisting in budget preparation and monitoring); Resource allocation (ensuring resources are used efficiently). **We offer:** * Opportunity for growth and continuous training within a rapidly expanding Group; * Attractive Group benefits package; * Welcoming and purpose-driven work environment; * Active participation in strategic HR projects; * A young, dedicated, and professional team. The position is also open to persons with disabilities having a disability degree equal to or greater than 60%, who can perform the applied-for role without functional limitations, or where such limitations can be overcome through workplace adaptation or assistive devices. We are an Inclusive Employer.