Administrative Assistant

Description

Summary: ESDIP seeks a highly organized Administrative Assistant to support daily operations and contribute to the society's growth by coordinating events, managing databases, and providing executive support. Highlights: 1. Supports day-to-day operations and contributes to society growth 2. Coordinates events, manages databases, and assists committees 3. Provides executive support and financial record assistance **Title:** Administrative Assistant **Company:** European Society of Digital and Integrative Pathology (ESDIP) **Location:** Hybrid (At least 1x a week in the office in Porto) **Type:** Full\-time **Overview:** The European Society of Digital and Integrative Pathology (ESDIP) is a non\-profit organization advancing digital and integrative pathology across Europe. We bring together pathologists, researchers, clinicians, technicians, and industry professionals to drive collaboration, education, and the adoption of innovative technologies in patient care. We're looking for a highly organised Administrative Assistant to support our day\-to\-day operations and contribute to the society's growth. The ideal candidate combines strong administrative skills with sharp attention to detail and thrives in the organization of digital and in\-person events. **Responsibilities**: **Events**: * Assist with the coordination and execution of events, conferences, webinars and meetings, including logistics, registrations, and materials preparation. * Availability to travel abroad for the society's events. **Databases \& Records:** * Maintain and update databases related to memberships, events, and sponsors, ensuring the accuracy and completeness of all records. * Generate periodic reports on membership, events and engagement metrics. **Committee Support:** * Support the activities developed by the society's committees, assisting with the coordination of meetings, follow\-up on action items, and preparation of supporting documentation. * Liaise with committee members to ensure smooth communication and timely delivery of deliverables. **Finance \& Treasury:** * Support the treasury function of the society, including the registration of invoices and the maintenance of accurate financial records. * Assist in the preparation and monitoring of cashflow, ensuring timely tracking of income and expenses. **Executive Support:** * Manage internal and external correspondence, ensuring timely and professional responses. * Prepare and distribute agendas, minutes, reports and presentations for meetings. * Assist with preparing and formatting reports, presentations, and other documents. * Provide administrative support to the executive team, including managing calendars, scheduling meetings and arranging travel itineraries. * Conduct research and compile information for various projects and initiatives. **Qualifications:** * High school diploma or equivalent; additional education or certification in office administration or related field is a plus. * Excellent organizational and time management skills, with the ability to prioritize tasks effectively. * Strong attention to detail and accuracy in all work. * Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. * Exceptional verbal and written communication skills in English, with the ability to communicate effectively with various stakeholders. * Ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work well both independently and as part of a team. * Prior experience in a scientific or healthcare\-related organization is preferred, but not required. We are looking forward to your application to join our interdisciplinary and international team working in the healthcare domain on a European and global level! To apply, please submit your CV and a cover letter outlining your qualifications and interest in the position. Include "Administrative Assistant \- European Society of Digital and Integrative Pathology" in the subject line. Applications should be submitted to office@esdipath.org. Note: Only shortlisted candidates will be contacted for an interview. Localização do trabalho: Trabalho remoto híbrido em Porto