Office Assistant

Description

Job Summary: We are seeking a professional to manage the physical workspace, coordinate access, administer correspondence, manage suppliers, and organize workspaces—ensuring comfort and productivity at TEKEVER. Key Highlights: 1. Leadership in European technological innovation in unmanned technology. 2. Integration into a dynamic and multidisciplinary team. 3. Opportunity to shape the future with technology. **Are you ready to revolutionize the world with TEKEVER?** At TEKEVER, we lead innovation in Europe as the European leader in unmanned technology, where cutting-edge advancements meet unparalleled innovation. Digital \| Defence \| Security \| Space We operate across four strategic domains, combining artificial intelligence, systems engineering, data science, and aerospace technology to tackle global challenges—from protecting people and critical infrastructure to space exploration. We offer a unique surveillance-as-a-service solution that delivers real-time intelligence, strengthening maritime security and saving lives. Our products and services support strategic and operational decision-making in demanding environments—whether at sea, on land, in space, or in cyberspace. Join a dynamic, multidisciplinary, mission-oriented team transforming maritime surveillance and redefining global security standards. At TEKEVER, our mission is to provide unlimited support through mission-focused change agents, delivering the right information at the right time to facilitate critical decisions. If you are passionate about technology and want to shape the future—the TEKEVER is the right place for you. **Your key responsibilities will include:** * Managing the site’s physical space, ensuring its organization, cleanliness, functionality, and safety. * Managing visits (universities, clients, inter-site visits between Caldas and Ponte de Sôr, among others). * Coordinating access for employees, contractors, and visitors. * Managing correspondence (regular trips to the post office, sending letters and packages as required). * Managing contacts with external suppliers (vending machine, coffee machine, fruit service, etc.). * Monitoring and overseeing public utility services such as water, electricity, climate control, catering, and communications. * Organizing workspaces, common areas, and technical zones, ensuring comfort and productivity. * Ensuring compliance with legal and internal workplace safety, hygiene, health, and wellbeing regulations. * Supporting the organization of internal meetings (rooms, materials, coffee breaks, and all other necessary arrangements). * Performing administrative tasks as needed (archiving old files, recycling them, etc.). * Managing the cleaning team (resources, stock, etc.). **Profile and Requirements:** * Minimum 3 years’ experience in similar roles. * Leadership and organizational skills. * Strong communication skills and problem-solving ability. * Proficiency in computer tools (Microsoft Office, Odoo, and Google Suite). * Knowledge of Occupational Health and Safety is valued as a legal foundation. * Mandatory fluency in Portuguese and English—C2 level (spoken and written). **What We Offer:** * An excellent working environment and an opportunity to make a difference; * Competitive salary commensurate with proven experience. If you are ready to embrace this opportunity, send us your application