Personal Assistant

Descrição

Resumo da Vaga: This role involves managing the administrative, financial, and operational needs of two co-located businesses, ensuring efficiency and organization. Principais Destaques: 1. Coordenação central para assuntos financeiros e administrativos 2. Manutenção de registos financeiros organizados e monitorização de contas 3. Gestão da administração geral do escritório e do negócio Key responsibilities: * Manage and maintain the day\-to\-day administrative needs of two businesses operating from the same location. * Serve as a central point of coordination for financial, administrative, and operational matters across both companies. * Maintain organized financial records, invoices, receipts, expenses, payments, and other company documentation. * Monitor accounts payable and accounts receivable, ensuring bills and obligations are handled on time and outstanding payments are followed up on. * Coordinate with accountants, bookkeepers, banks, vendors, and other external professionals as needed. * Monitor company accounts and financial activity, identifying discrepancies, unusual expenses, or items requiring attention. * Assist with cash\-flow monitoring, budgeting, expense tracking, and general financial oversight. * Ensure recurring payments, subscriptions, contracts, insurance, licenses, and other ongoing business obligations remain current. * Keep important deadlines, renewals, filings, payments, and administrative requirements organized and on schedule. * Maintain accurate and well\-organized company records, contracts, correspondence, and confidential information. * Oversee general office and business administration, ensuring both companies have what they need to operate efficiently. * Coordinate with employees, contractors, suppliers, and service providers to ensure tasks and responsibilities are completed. * Establish and maintain organized systems and procedures for managing administrative and operational responsibilities. * Assist with purchasing, vendor management, and ensuring the businesses are receiving appropriate value from ongoing services. * Help coordinate meetings, appointments, schedules, and other business activities as required. * Handle sensitive and confidential business and financial information with discretion and professionalism. Pagamento: 1 300,00€ por mês Localização do trabalho: Presencial