Administrative Assistant

Description

Job Summary: Develop and monitor internal processes, assist in recruitment, manage accounts and payroll, and coordinate office operations. Key Highlights: 1. Responsible for updating and implementing office policies 2. Managing the schedule and commitments of the senior team 3. Staying up-to-date with technical and professional knowledge General Responsibilities Develop, monitor, and maintain necessary internal processes and procedures, comply with them, and ensure others do so as well, to guarantee smooth administrative operations. This includes: Assisting department managers in recruiting and onboarding new employees, and offboarding employees who are leaving the company; Handling customer inquiries and initial processes, including service contracts and service scheduling; Accounts payable; Accounts receivable; Assisting with payroll; Managing the schedule and commitments of the senior team; Being responsible for updating and implementing office policies, establishing procedures and standards to guide office operations; Being responsible for managing office services, ensuring that office operations and procedures are organized, correspondence is controlled, filing systems are designed, procurement processes are managed, and all other administrative functions are properly assigned and monitored; Managing the updating of posters for First Aid, Fire Brigade, Occupational Health and Safety, After-Hours Emergency Contacts, Emergency Evacuation, and any others required as part of OHS compliance across all locations; Staying up-to-date with technical and professional knowledge by participating in online courses, educational workshops, building networks with other professionals, and reviewing industry publications; Supporting the team in the use and maintenance of office equipment, as needed; Preparing operational reports. Benefits: * Free parking * Company mobile phone Work Location: On-site