Administrative/Finance Professional

Description

Job Summary: We are seeking a rigorous and organized professional for administrative and finance functions in aesthetic medicine clinics, ensuring daily operational control and supporting management. Key Highlights: 1. Integration into a new, ambitious, and distinctive project 2. Opportunity for professional growth and career advancement 3. Direct contact with management and a demanding professional environment Administrative/Finance Professional — New Aesthetic Medicine and Longevity Clinic Project We are developing a new clinic concept dedicated to aesthetic medicine, longevity medicine, prevention, health, wellness, and quality of life. We seek a rigorous, organized, and highly responsible individual to assume administrative and finance functions, directly supporting management and ensuring daily operational control. This role will play an essential part in the financial organization of the clinics. We are looking for someone who works methodically, meets deadlines, and can transform scattered information into clear data for decision-making. KEY RESPONSIBILITIES * Administrative and financial organization and control across units; * Recording and verification of revenues and expenses; * Daily cash register, payment, and banking transaction reconciliation; * Control of receipts via cash, cards, bank transfers, and financing; * Preparation of supplier payments; * Control of invoices, credit notes, and accounting documents; * Monthly organization and submission of documentation to accounting; * Bank reconciliation; * Control of customer and supplier current accounts; * Issuance of invoices, receipts, and other documents; * Monitoring of outstanding receivables and support for collections; * Preparation of cash flow reports; * Budget monitoring and variance analysis; * Cost control per clinic, service, and department; * Support in payroll, commission, and bonus preparation; * Control of contracts, rents, insurance policies, licenses, and recurring expenses; * Preparation of weekly and monthly reports for management; * Support in implementing internal control procedures; * Collaboration with banks, accountants, suppliers, and partners; * General administrative support to management and clinic directors. REQUIRED PROFILE * Degree in Accounting, Management, Finance, Economics, Administration, or related field; * Prior experience in administrative, finance, or accounting roles; * Proficiency in Excel, including formulas, tables, and control dashboards; * Knowledge of invoicing and accounting documentation; * High accuracy in verifying amounts and documents; * Strong organizational skills and ability to meet deadlines; * Autonomy and strong sense of responsibility; * Absolute discretion when handling financial information; * Ability to work across multiple units and cost centers; * Professional communication skills and ability to report information clearly; * Strong problem-solving capability; * Practical, proactive, and results-oriented attitude. WE VALUE * Experience in clinics, healthcare, aesthetics, hospitality, retail, or multi-unit companies; * Experience with invoicing and management software; * Accounting knowledge; * Experience in bank reconciliation and treasury management; * Experience in commission and variable compensation control; * Familiarity with Power BI or other analytical tools; * Experience designing financial control processes; * Valid driver’s license. WHAT WE SEEK IN THE CANDIDATE We seek someone who handles the company’s money and documents with the same care they would apply to their own resources. The selected candidate must be methodical, detail-oriented, and capable of detecting errors before they escalate into problems. We do not seek someone who merely files invoices or forwards documentation to accounting. We seek a professional who controls, verifies, questions, organizes, and provides management with reliable and up-to-date financial information. WHAT WE OFFER * Integration into a new, ambitious, and distinctive project; * Participation in designing administrative and finance processes from the outset; * Stability and opportunity for professional growth; * Direct contact with management; * A professional, demanding, and results-oriented environment; * Compensation commensurate with demonstrated experience; * Employment contract; * Potential progression to Finance Manager or Head of Administration and Finance, based on performance. APPLICATION Please send your updated CV with the subject line "Administrative/Finance Professional" to: grupoluxuryaesthetics@gmail.com, accompanied by a brief cover letter indicating: * Your experience in administrative and finance roles; * Invoicing and management software you have used; * Your level of Excel proficiency; * Your availability; * Your salary expectations; * An example of a financial or administrative error you identified and corrected. Applications without a cover letter or without stating salary expectations may not be considered. Work Location: Vila Nova de Gaia Schedule: Full-time Start Date: Second Half of 2026 Compensation: €920.00 – €1,591.29 per month Work Mode: On-site