Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide daily administrative support to HR Services teams within a structured and multicultural international organization. Key Highlights: 1. Administrative support to HR Services teams 2. International organization, structured and multicultural environment 3. Focus on continuous process improvement We are looking for an Administrative Assistant to join a large-scale international organization with a structured and multicultural environment. The role’s primary objective is to provide administrative support to HR Services teams, supporting processes related to the employee lifecycle and ensuring efficient handling of internal requests. Responsibilities: * Provide daily administrative support to HR Services teams. * Support coordination and processing of HR-related requests. * Maintain and update HR records, documentation, and information in internal systems. * Support management and resolution of requests via an HR Help Desk environment. * Prepare and publish HR information and communications for internal customers. * Use SharePoint to manage, update, and publish information and documentation. * Manage a high volume of requests, ensuring accuracy and quality in information handling. * Identify opportunities for improvement in administrative processes and procedures. * Contribute to more efficient resource utilization and continuous process improvement. * Perform other administrative tasks related to the role. Requirements: * Minimum of 2 years’ experience in administrative roles, preferably in Human Resources or a similar environment. * Solid experience with Microsoft Office, specifically: * Excel * Outlook * Word * PowerPoint * SharePoint * Practical experience with SharePoint. * Experience with HR Information Systems such as Oracle EBS, Taleo, or other equivalent ATS. * Experience with HR ticketing / Help Desk systems. * Experience preparing and publishing information for internal customers, preferably within an HR Services context. * Experience in an HR Help Desk or Service Desk environment, ideally handling a high volume of requests. * Strong communication, organizational, and administrative management skills. * Proactive, flexible, and service-oriented profile. * Ability to work independently while following established procedures. * Ability to operate effectively in an international, structured environment with diverse stakeholders. Benefits: * Meal card/voucher Work Location: Remote