Office Administrator

Description

Summary: We are seeking a reliable and organized Office Administrator to manage diverse administrative tasks, support employees, and ensure smooth day-to-day office operations. Highlights: 1. Manage daily office administration and ensure efficient workplace operations 2. Support employees and ensure smooth day-to-day office operations 3. Great opportunity for someone who enjoys working with people and organization Office Administrator **Location:** Portugal **Employment Type:** Part\-time, Full\-time **Schedule:** Monday–Friday **Work Arrangement:** On\-site / Hybrid About the Role We are looking for a reliable and well\-organized **Office Administrator** to join our team in Portugal. The ideal candidate is proactive, detail\-oriented, and comfortable managing a variety of administrative tasks while supporting employees and ensuring the smooth day\-to\-day operation of the office. This is a great opportunity for someone who enjoys working with people, keeping things organized, and taking ownership of administrative responsibilities. Key Responsibilities * Manage daily office administration and ensure the workplace operates efficiently * Answer phone calls, emails, and general inquiries in a professional manner * Coordinate incoming and outgoing mail, deliveries, and office correspondence * Organize meetings, appointments, and office events * Maintain office supplies and coordinate orders with vendors * Prepare documents, reports, presentations, and other administrative materials * Maintain accurate digital and physical filing systems * Assist with invoices, expense reports, and basic administrative records * Support onboarding of new employees and prepare necessary office documentation * Liaise with suppliers, landlords, service providers, and other external partners * Coordinate travel arrangements and accommodation when required * Provide general administrative support to management and different departments * Ensure compliance with company policies and local administrative requirements * Handle confidential information with discretion Requirements * Previous experience in office administration, administration, reception, or a similar role * Excellent organizational and time\-management skills * Strong attention to detail * Good written and verbal communication skills * Proficiency in Microsoft Office, Google Workspace, or similar tools * Ability to multitask and prioritize effectively * Professional and friendly attitude * Ability to work independently as well as part of a team * Fluent Portuguese and good English * Right to work in Portugal Nice to Have * Experience working in an international company * Knowledge of basic accounting or invoice processing * Experience with HR or employee administration * Knowledge of Portuguese administrative procedures * Spanish language skills What We Offer * Competitive salary based on experience * Full\-time employment contract * Hybrid working options * 22 days of annual paid vacation * Meal allowance * Health insurance * Professional development opportunities * Friendly and international working environment * Modern office in Portugal How to Apply If you are organized, proactive, and enjoy making sure everything runs smoothly, we would love to hear from you. Please submit your CV through Indeed and tell us briefly why you would be a good fit for the role. Pagamento: 600,00€ \- 700,00€ por semana Localização do trabalho: Itinerante