Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to support the company's daily operations, collaborate with various departments, and ensure proper document organization. Key Highlights: 1. Daily administrative support and interdepartmental collaboration 2. Organization and management of correspondence and documentation 3. Preparation of reports, presentations, and support for company activities Founded in July 2014, Reformosa is a limited liability company headquartered in Lisbon. Initially focused on business consulting and management, it has since expanded its scope to include property promotion, purchase, sale, leasing, and administration, as well as financial management within the real estate sector. * Provide support for the company's daily administrative activities. * Collaborate with various departments, offering administrative support whenever required. * Receive, register, organize, and distribute incoming correspondence and documentation. * Answer, screen, and forward telephone calls to the appropriate contacts or departments. * Receive and assist visitors, clients, and suppliers. * Organize, archive, and maintain up-to-date physical and digital files. * Assist in preparing, issuing, and controlling administrative documentation. * Enter, update, and maintain data in internal systems and spreadsheets. * Schedule meetings and appointments, and book meeting rooms as needed. * Monitor office supply inventory and request replenishment when necessary. * Support the preparation of reports, presentations, and other documents supporting company activities. * Ensure proper organization, archiving, and confidentiality of company information and documentation. * Ensure compliance with internal administrative procedures and policies. * Perform other administrative tasks compatible with the role, as directed by management. **Requirements:** * Completed secondary education * Proficiency in Microsoft Office 365 * Fluency in English * Valid driver's license **Competencies:** * Attention to detail * Excellent verbal and written communication skills * Attendance and punctuality Applications must be sent to humanresources@reformosa.com Employment Type: Full-time Compensation: €920.00 – €1,100.00 per month Benefits: * Meal card/voucher * Health insurance Selection Question(s): * Do you hold a valid driver's license? Educational Qualifications: * Secondary education (Mandatory) Work Location: On-site