Administrative and Financial Assistant (m/f)

Description

Job Summary: Omnidea is seeking an Administrative and Financial Assistant to strengthen its team, contributing to financial and strategic management with rigor and collaboration. Key Highlights: 1. Join a dynamic, high-performing team 2. Work in an innovative environment with international presence 3. Opportunity to participate in the future of space exploration **About Omnidea:** Omnidea is a leading Portuguese international group in the Space sector, headquartered in Portugal, seeking to strengthen its team by hiring an Administrative and Financial Assistant who will contribute to excellence in financial and strategic management. **Main Responsibilities:** * Ensure full compliance with tax obligations. * Monitor daily financial activities, including preparation of supporting reports, ensuring adherence to internal processes and policies. * Support monthly and annual closing processes. * Maintain accurate financial records and up-to-date documentation. * Issue and manage invoices, including intra-group invoicing and tracking of outstanding payments. * Validate and categorize supplier invoices according to purchase orders. * Plan weekly supplier payments in coordination with Management. * Submit supplier payments to the bank on a weekly basis or as requested. * Establish effective interaction with external stakeholders related to the role (suppliers, clients, etc.). * Collaborate with various internal departments to ensure efficient financial processes. * Organize and control physical and digital document archives, ensuring accessibility, accuracy, and continuous updating. * Provide administrative support to Management, ensuring prompt and effective responses to diverse needs. * Carry out off-site visits whenever necessary to ensure smooth operations. * Handle telephone calls, receive visitors, and process deliveries. * Receive visitors and support event organization. **Mandatory Requirements:** * Higher education degree (preferred) or technical qualification in Management, Finance, or Accounting (or equivalent). * 2–4 years of experience in similar roles. * Solid knowledge of accounting and taxation. * Fluent spoken and written English (knowledge of other languages is an asset). * Advanced proficiency in MS Office (especially Excel). **Preferred Requirements:** * Strong critical analysis skills and attention to detail. * Autonomy in performing duties and a strong sense of organization. * Team spirit and collaborative ability. * Ease of communication and negotiation with clients and suppliers. * Problem-solving orientation and commitment to continuous improvement. * Genuine enthusiasm and interest in the Space sector. **What We Offer:** * Compensation commensurate with experience and technical competencies. * Integration into a dynamic, high-performing team. * Opportunity to work in an innovative environment as part of a Portugal-based group with international presence. **Work Location:** Almada Municipality, Portugal **Applications:** Interested candidates should submit their CV and a motivation letter highlighting their interest in the position and how their profile aligns with the requirements to the e\-mail: careers@omnidea.net Join Omnidea and participate in the future of space exploration! Salary: €1,200.00 per hour Benefits: * Meal card/voucher * Health insurance Work location: On-site