Office Manager - Fixed term contract

Description

Summary: The Office Manager coordinates local and HQ teams, manages site operations, and deploys internal policies, covering HR, financial, legal, and administrative activities. Highlights: 1. Manage site operations and coordinate teams 2. Deploy and promote Group HR policies 3. Oversee financial, legal, and administrative tasks **Office Manager \- Fixed term contract** **Within your \#OneTeam** The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies. **Your main responsibilities :** HR activities * Deploy, support and promote the Group's HR policies (compensation \& benefits, training, evaluation, etc.) * Support newcomers' onboarding and provide them with all the necessary environment for their job * Organize meetings for the different teams * Ensure Internal Group communications are released and understood within the site * Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.) * Ensure compliance with the local legal framework * Realization of monthly HR reports * Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department * Control the proper execution of the payroll cycle by the accounting firm * Follo up training requests in collaboration with the Training Center * Organize internal events in accordance with Group policies (thematic, budget, etc.) Financial and legal activities * Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.) * Guarantee the reliability of our commercial contracts and our website's provisions * Manage clients' requests in legal matters and relay to the Group's legal department when needed * Manage requests from local authorities * Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury * Validate customer payments in our internal tools * Management of customer refunds * Provide budget and forecast reports when required from the different departments * Control the proper execution and the respect of deadline of the financial reports * Compile monthly accounting reports and liaise with HQ accounting teams * Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures Site Administration * Ensure the application, respect and update of health and safety policies * Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design * Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one * Make the necessary purchases for the good supply of the site (supplies, consumables, etc.) * Mail management and control * Liaise with other offices, contractors, suppliers and other organizations **Your future impact** * Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance. * Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas. **Skills required :** TECHNICAL SKILLS * Excellent administrative and accounting knowledge * Execute and control a payroll process * Experience in office management * Experience in Human Resources management appreciated * Good level of English SOFT SKILLS * Ability to coordinate different teams/departments, team player * Client oriented * Excellent interpersonal skills * Good management of stress, time and priorities * Organizational skills * Versatility x