Billing Administrator

Description

Job Summary: The Billing Administrator will ensure the correct issuance, control, and monitoring of the company's invoicing, guaranteeing accuracy and alignment with internal processes. Key Highlights: 1. Ensure the correct issuance and control of the company's invoicing. 2. Coordinate with Commercial, Logistics, and Treasury departments. 3. Ensure compliance with fiscal and legal invoicing regulations. Bedivar – Comércio de Calçado, S.A. has established its business in the representation, distribution, and licensing of footwear, outdoor, and fashion brands in Portugal. With a large team, it is today one of the most important Portuguese distributors in the mid-to-high-end segment of footwear, accessories, and textiles from major brands. It is currently recruiting a Billing Administrator. **Function Mission** Ensure the correct issuance, control, and monitoring of the company's invoicing, guaranteeing accuracy, adherence to deadlines, and alignment with Bedivar's commercial, logistics, and financial processes. **Main Responsibilities** **Invoicing and Administrative Support** * Issue invoices, credit notes, and debit notes according to orders, contracts, and agreed commercial terms. * Ensure correct invoicing for domestic and/or international customers. * Validate customer data, pricing, discounts, and payment terms. * Ensure proper registration and archiving of invoicing documentation. **Coordination with Other Departments** * Coordinate with Commercial, Logistics, and Treasury departments to resolve discrepancies. * Support clarification of invoicing-related issues raised by customers. * Assist the collections team in identifying overdue or pending invoices. **Control and Compliance** * Ensure compliance with applicable fiscal and legal invoicing regulations. * Support preparation of information for monthly closings. * Ensure confidentiality and accuracy in information handling. **Required Profile** * Minimum secondary education (12th grade); training in Accounting, Administration, or related field (preferred). * Minimum 2–3 years of experience in invoicing roles. * Experience in distribution/retail context (preferred). * Proficiency in Excel and invoicing/ERP systems. * Basic knowledge of VAT and invoicing rules. * Basic Spanish language skills (an asset) **Behavioral Competencies** * Strong organizational skills and attention to detail. * Ability to work effectively in a team. * Good communication skills. * Responsibility and accuracy. If you match the required profile and are motivated for a new challenge, apply via this email address: tatiana.costa@bedivar.pt Employment Type: Full-time Compensation: €1,150.00 – €1,300.00 per month Benefits: * Meal card/ticket * Free parking * Health insurance