Job Opening - Administrative Assistant

Description

Job Summary: We are seeking a competent and highly organized Administrative Assistant with initiative and attention to detail to manage various administrative tasks and support management. Key Highlights: 1. Integration into a growing company and a dynamic professional environment 2. A responsible role with opportunities for career advancement 3. Stable, long-term employment Magnetic Construction is looking for a competent, highly organized, responsible, and dedicated Administrative Assistant to join its team in Viana do Castelo. We seek a professional with initiative, autonomy, attention to detail, and the ability to rigorously, discreetly, and responsibly manage multiple administrative tasks. KEY RESPONSIBILITIES - Organization, digitization, and archiving of documentation - Management of emails, phone calls, and correspondence - Preparation of documents, charts, tables, and reports - Support in invoicing and organization of accounting documentation - Recording and tracking of expenses and payments - Management of employee, client, and supplier documentation - Attendance, leave, and labor documentation control - Support in recruitment and onboarding of employees - Organization of travel, accommodation, and transportation - Updating of files and databases - General administrative support to management MANDATORY REQUIREMENTS - Proven experience in administrative or Human Resources roles - Experience in shipbuilding, civil construction, metalworking, structural steel construction, or industrial painting — disqualifying factor - Advanced proficiency in Microsoft Office, especially Excel, Word, and Outlook — disqualifying factor - Completion of secondary education (12th grade) or equivalent qualification - Excellent organizational, planning, and priority management skills - Strong interest in administrative work and process organization - Good written and verbal communication skills - High sense of responsibility, discretion, and confidentiality - Ability to work autonomously and as part of a team - Availability for immediate start or negotiable start date SKILLS AND COMPETENCIES - Ability to handle multiple tasks simultaneously - Proficiency in preparing charts, tables, and reports - Rigor in handling and controlling documentation - Attention to detail and adherence to deadlines - Initiative and problem-solving ability - Quick learning and adaptability - Professional communication with clients, suppliers, and employees - Ability to work under pressure - Team spirit and willingness to support various departments across the company PREFERRED QUALIFICATIONS - Vocational or technical training in Administration, Secretarial Studies, Human Resources, Accounting, or Management - Experience in invoicing and accounting documentation organization - Experience in recruitment and administrative management of employees - Knowledge of English or Spanish WE OFFER - Integration into a growing company - Stable, long-term employment - A dynamic and professional working environment - A responsible role with opportunities for career advancement - Competitive salary commensurate with demonstrated experience Workplace: Viana do Castelo Immediate start or negotiable