Administrative Assistant

Description

Summary: We are seeking an Administrative Assistant to support the team in managing daily activities, organizing documents, and communicating with clients, suppliers, and colleagues. Highlights: 1. Professional, organized, and collaborative work environment 2. Opportunity to gain experience in administrative functions 3. Opportunities for continuity and professional growth Are you looking for an administrative opportunity within a professional and organized environment? **\[Actual Company Name]**, a company operating in the **\[Specify Company Sector]** sector, is seeking an **Administrative Assistant** to join its office in **\[City and Province]**. The selected candidate will support the team in managing daily administrative tasks, organizing documents, and communicating with clients, suppliers, and colleagues. We are looking for a precise, reliable, and organized individual with strong communication skills and attention to detail. Previous experience will be considered an advantage, but motivated junior profiles open to learning will also be evaluated. Position Information * Work Location: **\[City and Province], Italy**; * Work Mode: **\[On-site, Hybrid, or Remote]**; * Working Hours: **\[Full-time or Part-time]**; * Weekly Hours: **\[Specify number of hours]**; * Working Days and Hours: **\[Specify days and time slots]**; * Contract Type: **\[Permanent, Fixed-term, Apprenticeship, or other applicable type]**; * Gross Annual Salary: **\[Minimum amount–Maximum amount] €**; * Applicable Collective Labor Agreement (CCNL): **\[Specify CCNL]**; * Start Date: **\[Immediate or specify planned date]**. Key Responsibilities * Manage and organize administrative documents, both paper-based and digital; * Enter and update data in corporate systems; * Prepare communications, forms, letters, and internal documents; * Handle phone calls, emails, and information requests; * Schedule appointments, meetings, and office activities; * Support order, invoice, and transport document processing; * Verify completeness and accuracy of documentation; * Archive contracts, receipts, files, and correspondence; * Update Excel files, databases, and internal registers; * Collaborate with clients, suppliers, and other company departments; * Monitor deadlines and administrative tasks; * Support preparation of periodic reports and summaries; * Ensure confidentiality of handled information; * Maintain a tidy and organized workspace. Required Profile * Good command of written and spoken Italian; * Precision, reliability, and attention to detail; * Strong organizational skills; * Ability to manage multiple tasks and meet deadlines; * Strong communication and interpersonal skills; * Basic computer literacy; * Proficiency in email, Word, and Excel; * Team-oriented attitude; * Autonomy in carrying out assigned tasks; * Seriousness, punctuality, and sense of responsibility; * Willingness to learn new software and procedures. Advantageous Qualifications: * Experience in administration, secretarial work, reception, or back-office functions; * Diploma or training in administration, economics, or related fields; * Familiarity with enterprise resource planning (ERP) or management software; * Experience handling invoices, orders, or accounting documents; * Knowledge of a second language. Prior experience is not mandatory if the company is genuinely willing to provide initial training. What We Offer * Initial training on tasks and tools used; * Onboarding support during the integration period; * Fixed salary within the indicated range; * Clearly defined responsibilities and tasks; * Professional, organized, and collaborative work environment; * Support from the supervisor and team; * Opportunity to gain experience in administrative functions; * Opportunities for continuity and professional growth; * **\[Add only actual benefits: meal vouchers, parking, corporate welfare, health insurance, training, or flexible working hours]**. Benefits: * Commercial discounts * Transportation allowance Work Location: On-site