Academic Services Specialist

Description

Job Summary: NOVA IMS is recruiting a Senior Technician for Academic Services, responsible for student services, logistical support, and academic administration. Key Highlights: 1. Student, applicant, and faculty services 2. Support for organizing thesis defenses and events 3. Academic administration and student process management NOVA IMS is currently recruiting a Senior Technician to perform duties within Academic Services. **Procedure Reference:** CT\_IMS\_SACAD\_TS\_TC\_2026\_03 **Work Location:** NOVA IMS, Campolide Campus, Lisbon **Application Period:** July 2–14, 2026 **Main Responsibilities** The selected professional will perform the following duties: * Providing student, applicant, and faculty services via telephone, email, and in person; * Supporting the logistical organization of public Master’s and Doctoral thesis defenses; * Supporting the organization of spaces and classroom reservations; * Receiving, registering, and organizing student files; * Receiving, registering, and organizing student diplomas and prior qualifications; * Supporting activities related to student and faculty satisfaction, including Welcome Sessions, information sessions, reception and enrollment of new students, and the Solemn Session; * Managing the academic affairs of NOVA IMS students; * Performing other duties assigned by the Head of Services. **Admission Requirements** Bachelor’s degree. *If the qualification was awarded by a foreign higher education institution, it must be recognized under Decree-Law No. 66/2018 of August 16, and all applicable formalities must be completed by the end of the application period.* **Preferred Qualifications** * Familiarity with the PRIES, RENATES, and Ponto Único platforms; * Knowledge of legislation applicable to higher education; * Proficiency in user-oriented computer skills, particularly Microsoft Office; * Excellent command of English, both spoken and written; * Proven professional experience in roles related to this position; * Proven experience in public service, preferably for faculty and students; * Experience in academic services within a higher education institution. **Application Submission** Applications must be submitted by completing and sending the mandatory form available at: https://www.novaims.unl.pt/media/zfubmrqk/1\-formulario\-candidatura\_nova\-ims.pdf **Accompanied by the following documents:** * A detailed curriculum vitae aligned with the functional content of this position; * A copy of the academic qualification certificate; * Any other supporting documents deemed relevant. * ***All documentation must be sent to the email address rh@novaims.unl.pt, clearly indicating the following reference in the subject line: CT\_IMS\_SACAD\_TS\_TC\_2026\_03*** Failure to submit supporting documents verifying claims made in the curriculum vitae means those claims will not be considered. Failure to submit any required document within the application deadline will result in exclusion from the recruitment process. *This announcement does not replace the need to consult the full official notice published on the NOVA IMS website:* https://novaims.unl.pt/pt/quem\-somos/bolsa\-de\-emprego/ Work Location: On-site