Executive Assistant

Description

Summary: This full-time administrative position involves welcoming visitors, managing correspondence, creating documents, and organizing filing systems, all while maintaining high-quality customer service and team collaboration. Highlights: 1. Welcoming visitors and managing daily correspondence 2. Creating and updating documents and filing systems 3. Promoting a collaborative and professional work environment **Additional Information** **Job Number**26075214 **Job Category**Administrative **Location**Avenida dos Combatentes 45, Lisbon, Portugal, Portugal, 1600\-042 **Schedule**Full Time **Located Remotely?**N **Position Type** Non\-Management **Summary of Functions** Greet individuals entering the office, determine the nature and purpose of their visit, and direct or escort them to their destination. Open, read, and prepare responses to routine mail. Identify and attach appropriate files to incoming mail awaiting response. Draft and distribute meeting minutes to relevant parties. Manage and distribute incoming and outgoing mail. Create and maintain paper and electronic filing and archiving systems for files, reports, documents, etc. Transmit information or documents via computer, mail, or fax. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information stored in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and respond to customer requests. Use standard office equipment other than computers—for example, telephones, typewriters, fax machines, photocopiers, calculators, and electronic peripherals. Document and communicate all customer requests/complaints to relevant staff. Follow and implement all chain policies and procedures; ensure wearing a clean and complete uniform; maintain a neat and professional appearance at all times on property; respect confidentiality in disseminating information proprietary to the brand and/or hotel and protect all company assets. Develop positive and constructive professional relationships with peers; unite and support one another to achieve common goals; listen and respond appropriately to fellow employees’ concerns. Use clear and courteous language in all communications; answer the telephone using appropriate language. Welcome and serve guests according to brand standards, anticipate their needs and respond accordingly, assist guests with disabilities, and warmly thank guests. Move, lift, carry, pull, and place loads weighing up to 4.5 kilograms independently. Perform all other tasks as assigned by supervisors that are consistent with this position. *At Marriott International, we are committed to promoting equal employment opportunity, respectfully welcoming every individual, and offering equal opportunities to all. We have created an environment where our colleagues’ unique attributes are appreciated and celebrated. Our greatest strength lies in the diverse mix of cultures, skills, and experiences of our colleagues. We ensure prevention of discrimination based on protected characteristics, including disability, veteran status, and any other aspect covered by applicable law.* Marriott Hotels strive to elevate the art of hospitality by innovating whenever possible while preserving the comfort inherent in what is familiar worldwide. As a Marriott Hotels colleague, you will help us fulfill our promise—“Wonderful Hospitality. Always”—by delivering thoughtful, sincere, and innovative service that respects and builds upon this living legacy. With our name synonymous with hospitality worldwide, we proudly welcome you to explore career opportunities at Marriott Hotels. By joining Marriott Hotels, you become part of Marriott International’s portfolio of brands. **Join** a company that empowers you to bring your best self forward, **find** meaning in your professional life, **be part of** an exceptional international team, and **become** the best version of yourself. JW Marriott is part of Marriott International’s luxury portfolio and comprises over 100 stunning properties located in gateway cities and the world’s most beautiful resort destinations. At JW, our colleagues come first. Because when you feel great, our guests do too. JW Marriott colleagues are confident, innovative, authentic, and intuitive individuals who carry forward the legacy of company founder J. Willard Marriott, for whom the brand is named. Our hotels offer a unique work experience where you’ll be part of a community and enjoy genuine camaraderie with a diverse group of colleagues. JW offers training, development, and recognition opportunities—and, more importantly, a place to nurture your passions within a luxurious environment focused on holistic well-being. Delivering exceptional guest service begins with taking care of our colleagues. This is what we call The JW Treatment™. By joining JW Marriott, you become part of Marriott International’s portfolio of brands. **Join** a company that empowers you to bring your best self forward, **find** meaning in your professional life, **be part of** an exceptional international team, and **become** the best version of yourself.