Receptionist / Administrative Assistant

Description

Job Summary: We are seeking a proactive and dynamic Receptionist with experience in an educational setting to welcome visitors, manage documentation, and support administrative tasks at a growing international school. Key Highlights: 1. Opportunity to join a growing international school 2. Collaborative and welcoming work environment 3. Continuous professional development The Almada International School is a private school located in Sobreda, Almada. Opened in September 2023, it currently serves students from Nursery through Primary level, with the goal of expanding to Secondary Education. With evident growth momentum, we seek a proactive and dynamic individual to join our team as a Receptionist; experience in a school environment is a fundamental requirement. **Key Responsibilities** * Warmly and professionally receiving visitors, parents, and students; * Handling students' personal documentation as well as academic documents; * Serving as the first point of contact via telephone and email; * Scheduling and organizing meetings with new parents; * Supporting administrative activities; * Efficient use of IT tools and Office software (strong Excel knowledge required); * Use of platforms such as OpenApply, iSAMS, and Kinderpedia (valued); * Collaborating with the team to ensure a welcoming and efficient environment; * Recording student attendance; * Supporting and supervising students during recess and leisure time. **Profile** * Fluency in English and Portuguese (mandatory); * Experience in a school environment or education-related roles (mandatory); * Prior experience in similar positions (mandatory); * User-level computer literacy (mandatory); * Familiarity with educational platforms and CRM systems (valued); * Proactive, dynamic attitude and willingness to learn; * Strong interpersonal skills with the public and children. **We Offer** * Opportunity to join a growing international school; * Collaborative and welcoming work environment; * Continuous professional development; * 40-hour weekly schedule (Monday to Friday), with fixed days off and additional rest days. EN **Almada International School** is a private school located in Sobreda, Almada. Opened in September 2023, it currently welcomes students from Nursery to Primary, with the aim of expanding to Secondary Education. With a clear and sustained growth trajectory, we are looking for a proactive and dynamic individual to join our team as a **Receptionist**, where experience in a school environment is essential. **Key Responsibilities** * Welcoming visitors, parents and students in a warm and professional manner; * Managing student records and documentation, including academic\-related documents; * Acting as the first point of contact via phone and email; * Organising schedules and meetings with prospective families; * Supporting administrative tasks; * Efficient use of IT tools and Microsoft Office (strong Excel skills preferred); * Use of platforms such as **OpenApply, iSAMS and Kinderpedia** (preferred); * Collaborating with the team to ensure a welcoming and efficient environment; * Recording student attendance; * Supporting and supervising students during break times and leisure moments. **Profile** * Fluency in English and Portuguese (required); * Experience in a school environment or in education\-related roles (required); * Previous experience in a similar role (required); * Good IT skills (required); * Familiarity with educational platforms and CRM systems (preferred); * Proactive, dynamic and willing to learn; * Strong interpersonal skills, particularly with children and families. **We Offer** * The opportunity to join a growing international school; * A collaborative and welcoming working environment; * Continuous professional development; * A 40\-hour working week (Monday to Friday), with fixed days off and additional leave days. Type of position: Full-time Work location: On-site