Office Manager

Description

Job Summary: A professional to ensure the company's financial and administrative management, maintain rigorous and consistent internal organization, and coordinate administrative support for recruitment and marketing. Key Highlights: 1. Financial and administrative management 2. Internal organization and administrative support coordination 3. Continuous improvement of administrative processes **Office Manager** AirTouch is a premium HVAC company in Greater Lisbon, maintaining excellence standards in everything it does. **FUNCTION OBJECTIVES** ● Ensure sound financial and administrative management of the company ● Maintain internal organization operating with rigor and consistency ● Coordinate administrative support for recruitment and marketing whenever operational needs arise ● Organize training initiatives, team-building activities, and internal company events **RESPONSIBILITIES** ● Define and continuously improve internal administrative processes ● Invoicing, receipts, and bank statement reconciliation ● Primary accounting and liaison with external accountant, ensuring compliance with tax deadlines ● Supplier management, procurement, and service contracts ● Telephone and email customer service ● Executive calendar and travel management ● Recruitment support and candidate pre\-screening ● Coordination of social media marketing content sessions, including scheduling with the technical team ● Planning and organizing training, team-building, and internal events ● Team calendar management ● Document management and archiving, including contracts and legal documents **MANDATORY REQUIREMENTS** ● Higher education degree in Economics, Management, Accounting, or Finance ● 2 or more years of experience in invoicing, primary accounting, or administrative and financial management ● Proficiency in Microsoft Office, especially advanced Excel ● Rigor, organization, and autonomy ● Strong time management and interpersonal skills, with high flexibility ● Ability to quickly learn new tools and systems ● Capacity to manage multiple tasks simultaneously while maintaining consistent quality ● Confidentiality and discretion in handling financial and company information **PREFERRED QUALIFICATIONS** ● Prior experience in recruitment or digital marketing/social media management ● Experience with billing or accounting software (e.g., Primavera, Sage, Moloni) ● Experience implementing or optimizing internal processes and systems ● Experience with digital management platforms (calendars, recruitment, CRM) ● Familiarity with Artificial Intelligence tools applied to administrative work (e.g., task automation, writing assistance, information organization) **WHAT WE OFFER** ● Integration into a solid, growing company offering real opportunities to assume greater responsibility ● Continuous training and close management mentoring ● Meal card/ticket and transportation allowance ● Full\-time, on\-site employment ● Remuneration commensurate with experience and competence **HOW TO APPLY** Send your CV to **geral@airtouch.pt** Salary: €1,200.00 \- €1,500.00 per month Benefits: * Meal card/ticket * Transportation allowance Work location: On\-site