Event and Logistics Support Technician

Description

Job Summary: We are seeking an Event and Logistics Support Technician to join our team in Porto, responsible for supporting the preparation, execution, and follow-up of institutional events. Key Highlights: 1. Support in organizing and overseeing the logistics of various events 2. Administrative and operational management of institutional events 3. Opportunity for professional development and process improvement **THE PORTUGUESE DENTAL ASSOCIATION (OMD) is seeking an Event and Logistics Support Technician** to join our team at our headquarters in Porto. **Job Description**: * Support in the preparation, execution, and logistical follow-up of OMD events (congresses, Expodentária, Oath of Honor Ceremony, World Oral Health Day, among others); * Contacting suppliers, collecting quotations, and assisting in monitoring approved budgets; * Performing administrative tasks related to event organization (registrations, documentation, internal requests); * Supporting communication with participants and sponsors (sending emails, confirmations, and managing information); * Managing and maintaining organized records for each event on a document management platform (signed contracts, final budgets, etc.); * Preparing and sending operational information and confirmations to suppliers, sponsors, and logistics teams; * Supporting the management of external teams assigned to each event; * Providing operational and logistical support by collaborating in data compilation, file organization, and preparation of pre- and post-event reports, ensuring process organization and *follow-up* for each event; * Supporting the creation and improvement of processes, procedures, and tools to enhance service quality within the applicable quality management system and regulatory frameworks; * Providing event-related support to other internal departments or areas—such as training, communications, human resources, or legal—as required. Mandatory Requirements: * Bachelor’s degree in Event Management or a related field; * Proven experience in supporting and executing operational/logistical activities for institutional/corporate events, and in managing trade fairs and exhibitions; * Practical knowledge of operational event and fair logistics, and supplier negotiation; * Proficiency in Portuguese and English—both spoken and written; * High digital literacy and technological agility; * Knowledge of and experience using artificial intelligence tools; * Familiarity with Microsoft Power BI and other relevant IT tools (MS Office); * Valid driver’s license; * Availability for travel, including participation in trade fairs and/or events outside Porto, when required. Desired Profile: * Strong sense of responsibility; * Rigor and adherence to procedures; * Autonomy and proactivity; * Outstanding critical analysis skills; * Excellent organizational and planning abilities; * Exceptional interpersonal communication skills; * Adaptability to change; * Strong ethical awareness and commitment to the institution’s mission. What We Offer: * Base salary between €1,300 and €1,599; * A mission-driven work environment with high quality standards and impact expectations; * Health insurance and other benefits; * Opportunities for professional development; * Full-time employment contract. If you believe this position suits you, please submit your application with the subject line “OMD – Event and Logistics Support Technician” to recruitment@omd.pt. Personal data submitted as part of this application will be processed for recruitment purposes only. Such data will be retained for no longer than necessary, unless otherwise required by law, after which it will be deleted—unless a different retention period is mandated by law or unless you have consented to its storage for future opportunities. In accordance with applicable data protection legislation (Regulation (EU) 2016/679 – GDPR), the Data Protection Officer may be contacted at: **dpo@omd.pt** Employment Type: Full-time