Administrative Assistant

Description

Job Summary: We are seeking a responsible Administrative Assistant to support daily administrative activities, ensuring proper documentation organization and process follow-up. Key Highlights: 1. Join a dynamic and collaborative team with initial guidance. 2. Develop skills in administrative management and document organization. 3. Diverse responsibilities to foster greater autonomy and experience. In line with the growth of our operations, we are looking for an **Administrative Assistant** to join our team in Porto. The selected candidate will primarily support daily administrative activities, ensuring correct documentation organization, information updates, and follow-up of various internal processes. This role involves contact and collaboration with different departments, clients, suppliers, and partners. It is essential to ensure that information is accurately recorded, organized, and communicated to the respective responsible parties. We seek an organized, responsible, and detail-oriented individual, capable of managing multiple tasks throughout the day and setting priorities according to service needs. Main Responsibilities * Support daily administrative management. * Receive, analyze, and forward e\-mails. * Answer and redirect telephone calls. * Prepare and organize administrative documentation. * Enter and update information in internal systems. * Create and maintain updated administrative processes. * Verify received documentation. * Identify missing information or documents. * Digitize, classify, and archive documents. * Maintain physical and digital archives in order. * Update internal databases and files. * Prepare tracking reports and documents. * Support administrative processing of orders. * Participate in invoice and other document verifications. * Monitor processes and their respective deadlines. * Conduct follow-up contacts when necessary. * Organize schedules, meetings, and appointments. * Prepare necessary documentation for meetings. * Manage incoming and outgoing correspondence. * Communicate with clients, suppliers, and partners. * Forward requests to the responsible departments. * Ensure proper information flow among teams. * Support supervisors with administrative tasks. * Perform other activities related to departmental needs. Desired Profile We seek a responsible, organized individual capable of working methodically. Proficiency in using computer tools, ability to work with documentation, and attention to detail during information entry and verification are essential. Previous experience in administrative roles, secretarial work, customer support, reception, billing, or document management will be valued. Applications from motivated individuals wishing to begin or develop their professional experience in the administrative field will also be considered. Valued Competencies * Strong command of Portuguese language, both spoken and written. * Good user-level computer skills. * Proficiency in office software tools. * Ability to draft professional e\-mails and documents. * Organization and priority management. * Rigor and attention to detail. * Ability to handle multiple tasks. * Strong communication skills. * Team spirit. * Autonomy in task execution. * Sense of responsibility. * Ability to meet deadlines. * Discretion in handling information. * Punctuality and reliability. * Adaptability and learning capacity. What We Offer The selected candidate will join a dynamic and collaborative team, receiving guidance during the initial integration phase to become familiar with procedures, tools, and working methods. This position offers opportunities to develop competencies in administrative management, document organization, and communication with various departments and stakeholders. Responsibilities will be diverse, enabling progressive acquisition of greater autonomy and professional experience. We seek a motivated, responsible, and engaged individual interested in contributing to the team’s smooth daily operations. Benefits: * Commercial discounts * Transportation allowance Work Location: On-site