Executive Secretary

Description

Job Summary: Dynamic secretarial and administrative professional to provide technical, financial, and executive support, with a focus on organization and communication. Key Highlights: 1. Experience in secretarial and administrative support, including accounting. 2. Good command of English and Spanish, both spoken and written. 3. Stable work environment with prospects for long-term collaboration. What We Look for in Candidates * Academic and/or professional background related to the role (preferred); * Previous experience in secretarial and administrative functions, particularly supporting accounting; * Experience preparing and processing accounting documents; * Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint); * Proficiency in English and Spanish: spoken and written; * Professional appearance; * Communicative, personable, proactive, and dynamic; * Willingness to learn; * Responsible in task execution and meeting deadlines; * Availability to travel within Lisbon; * Valid driver’s license and personal vehicle (mandatory). Responsibilities * **Technical Team Support:** **»** Sending correspondence, scheduling meetings, preparing Word and Excel documents, client reception, supplier communication, travel arrangements; * **Financial Support:** **»** Collections, payments, organizing accounting documents, expense report and timesheet control, vacation schedule, contract invoicing, petty cash management, internal and external mail; * **Executive Support:** **»** Liaising with official entities, drafting meeting minutes, communicating with third parties, maintaining physical and digital archives and notes, preparing documents. Benefits Offered * Base salary (determined according to demonstrated experience) \+ meal allowance; * Full-Time: 8 hours/day, 5 days/week or Part-Time: 4 hours/day; * Location: Lisbon \- Alvalade; * Professional training; * Prospects for long-term collaboration; * Integration into a stable company with a positive work environment. Work Location: On-site