Project Manager

Description

Summary: This role involves comprehensive project management of ICT/CIS projects, ensuring compliance with security regulations and established methodologies, while coordinating all project activities and personnel. Highlights: 1. Lead complex ICT/CIS projects with recognized project management methodologies. 2. Manage and coordinate all project activities, personnel, and security aspects. 3. Ensure compliance with NATO/national security and quality standards. **Location:** Lisbon, Portugal **Security Clearance:** NATO CONFIDENTIAL **Deadline for Application:** 29\.06\.2026 r. **Requirements:** * Being assigned by the Contractor as the single Project Manager; * Being physically located in Portugal for the entire project duration (design, installation, testing, acceptance until MS‑7 Acceptance Certificate); * Being authorized to represent the Contractor towards NSPA and the End User; * Being fluent in Portuguese at minimum B2 CEFR level; * Supporting bilingual documentation: * Portuguese for End User; * English for NSPA; * Applying a recognized project management methodology (PRINCE2, PMI, or equivalent); * Having experience in ICT / CIS projects; * Maintaining control over tasks, milestones, and interdependencies; * Holding National Portugal CONFIDENTIAL clearance; * Holding NATO CONFIDENTIAL clearance; * Submitting security certificates within 15 working days after contract signature; * Complying with NATO / national / NSPA security regulations; * Ensuring all staff and subcontractors comply with: * security provisions; * access restrictions; * site access rules; * Obtaining Contracting Authority approval for all subcontracts; * Notifying NSA / DSA of subcontracting arrangements; * Arranging international visits in accordance with security rules; * Accepting full contract conditions and legal framework; * Allowing audits and inspections by NSPA / NSA / DSA; * Retaining all records for 3 years after contract completion; * Ensuring compliance with: * ISO 9001:2015 * AQAP 2110 / 2131 * STANAG 4427 * ACMP 2000 / 2009 **Duties:** * Coordinating all project activities; * Monitoring all Contractor interventions; * Managing engineering activities and obsolescence issues; * Ensuring all approved procedures and standards are applied; * Managing purchase orders and contract execution; * Managing and coordinating all Contractor personel; * Preparing and maintaining the Project Management Plan (PMP); * Preparing and maintaining the Configuration Management Plan (CMP); * Preparing and maintaining the Quality Management Plan (QMP); * Updating all plans throughout the project lifecycle; * Ensuring NSPA approval for all plan updates; * Preparing and maintaining the project schedule; * Establishing and maintaining risk management processes; * Maintaining risk registers and issue logs; * Preparing monthly Project Status Reports; * Reporting milestones, KPIs, corrective actions, risks, and issues; * Preparing Project Review Meeting agendas; * Chairing and attending Project Review Meetings; * Preparing meeting minutes and action item logs; * Ensuring closure of all action items; * Attending Kick‑off, CDR, SAT, and ad‑hoc meetings; * Preparing and managing: * Low Level Design; * Site Survey Reports; * Installation and Integration Plans; * Acceptance Test Plans; * Training materials; * Operation and Maintenance Manuals; * Publications Libraries; * Delivery and Acceptance Certificates; * Ensuring timely delivery of all contractual deliverables; * Appointing the Security Officer; * Briefing personnel on security responsibilities; * Maintaining written security acknowledgements; * Safeguarding NATO Restricted and Confidential information; * Restricting access on a strict need‑to‑know basis; * Reporting security incidents immediately; * Controlling copying, storage, transmission, and destruction of classified material; * Maintaining clearance and access records; * Ensuring CIS accreditation before handling NR information; * Enforcing access control and authentication rules; * Ensuring implementation of audit logs, malware protection, encryption; * Enforcing configuration and change management; * Restricting use of private or non‑approved equipment; * Ensuring secure handling of portable media and devices; * Allowing inspections and audits; * Providing evidence of compliance; * Protecting and inventorying NSPA property; * Supporting dispute resolution and arbitration procedures; * \[Obraz zawierający zrzut ekranu Opis wygenerowany automatycznie]Managing warranties, discrepancies, defects, and replacements. VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60\-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575 Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS, kapitał zakładowy wynosi: 73\.852,80 złotych wpłacony w całości, TEL \+48 616684500, FAX \+48 616684501, www.vectorsynergy.com, info@vectorsynergy.com