Junior Administrative Assistant

Description

Job Summary: The candidate will perform administrative support tasks for the department, manage correspondence, prepare documents, and organize athlete-related procedures, ensuring accuracy and compliance. Key Highlights: 1. Administrative support and correspondence management. 2. Document preparation and organization of sports-related procedures. 3. Strict administrative and financial control with attention to detail. **Main Responsibilities:** \- Perform administrative support tasks for the assigned department, including reception, clerical work, telephone support, and file management, in accordance with supervisory instructions, internal rules and procedures, to ensure smooth operation of the support unit and safeguard confidentiality of collected information; \- Process incoming correspondence by sorting, routing after reading/analysis, and subsequently managing the documentary archive, to ensure proper distribution to recipients, timely responses to pending matters, and orderly filing of all documents; \- Prepare supporting documents for departmental activities upon request from the immediate supervisor, to contribute to operational optimization; \- Organize, update, and maintain administrative files for athletes and technical teams, in compliance with defined internal procedures, documentary requirements, and applicable regulations, to ensure integrity, availability, and reliability of information required for sports activity monitoring; \- Record, verify, and monitor expenses and related invoicing in accordance with current financial and administrative procedures and existing supporting documentation, to ensure accurate recordkeeping, process compliance, and appropriate administrative and financial control of operations. **Profile:** \- Technical Professional Course in Secretarial Studies (preferred) \- Experience in the sports sector (preferred); \- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); \- Experience with the SCORE platform (preferred); \- Autonomous and proactive profile, with strong sense of responsibility, high organizational capacity, rigor, and attention to detail in information analysis and processing. Work Location: On-site