Operational Assistant

Description

Job Summary: An Administrative Operational Assistant is sought for general support and technical-administrative executive functions at the Parish Council. Key Highlights: 1. Executive functions and application of methods and processes. 2. Performance of technical-administrative duties, including public service. 3. Support for the operation of the executive and deliberative bodies of the local authority. **Offer Code:**OE202605/1523 **Offer Type:**Standard Competitive Procedure **Status:**Active **Organizational Level:**Parish Councils **Organ/Service:**Gaeiras Parish Council **Employment Contract:**Indefinite-term Public Function Contract (CTFP) **Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Position Description:**Hiring an Operational Assistant \- Administrative \- holding compulsory schooling, with the possibility of substituting it with adequate professional training or experience, under an indefinite-term public function employment contract, to be assigned to the general service of the Parish Council, performing, in addition to tasks or responsibilities assigned by law, regulation, ordinance, resolution, order or higher instruction, other duties inherent to the Operational Assistant career. General Duties: Executive functions involving application of methods and processes, framed within well-defined general directives and varying degrees of complexity, inherent to administrative functions. Execution of elementary support tasks essential to the functioning of organs and services, which may involve physical effort. Responsibility for equipment under one's custody and its proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the local authority. Complying with occupational safety, hygiene, and health regulations. Other Duties: Performing specific duties intrinsic to the Operational Assistant role. Exercising technical\-administrative functions, notably daily administrative support for the operation of the registry office; registration, organization, and processing of administrative procedures; organization, classification, and maintenance of archives and control of physical and digital documents; public service (in person, by telephone and/or through digital means) and provision of information to users, ensuring the operation of the administrative services of the Parish Council and of CTT. Supporting the development of various administrative procedures and processes. Drafting, typing, verifying, and reproducing various administrative documents such as official letters, memoranda, plans, reports, forms, budgetary and accountability documents. Registration and licensing of dogs. Protocoling documents, performing registrations in internal systems, and monitoring procedural progress. Performing accounting entries in software dedicated to local authorities. Managing schedules, correspondence, institutional e\-mails, and service archives. Supporting the executive and deliberative bodies, notably in drafting minutes, archiving, and all tasks inherent to administrative work. Complying with internal rules, administrative procedures, and instructions from immediate superiors. Organizing and carrying out various parish activities. Performing other duties integrated into this category and inherent to the activities and services provided by the parish. Specific Characteristics: General support for activities carried out by the local authority. Knowledge of the Gaeiras Parish Council regulations. General knowledge of the following legislation, in its current wording: Constitution of the Portuguese Republic (Constitutional Approval Decree, Official Gazette No. 86/1976, Series I of 1976\-04\-10, amended and republished by Constitutional Law No. 1/2005 of 12 August); Administrative Procedure Code (Decree\-Law No. 4/2015 of 7 January); General Labour Law for Public Functions (Law No. 35/2014 of 20 June); Legal Framework for Local Authorities (Law No. 75/2013 of 12 September); Accounting Standardization System for Public Administrations \- SNC\-AP (Decree\-Law No. 192/2015 of 11 September); Public Contracts Code (Decree\-Law No. 18/2008 of 29 January); General Data Protection Regulation – GDPR (EU Regulation No. 679/2016 of 27 April); and the Legal Framework on Access to Administrative and Environmental Information and Reuse of Administrative Documents (Law No. 26/2016 of 22 August). **Workplace** **Number of Positions** **Address** **Locality** **Postal Code** **District** **Municipality** Gaeiras Parish Council 1 Rua Principal, nº 75 r/c Gaeiras 2510729 GAEIRAS Leiria Óbidos **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0