Executive Assistant

Description

Summary: Greet visitors, manage correspondence, maintain records, and assist staff professionally and courteously. Highlights: 1. Positive interactions with customers and colleagues 2. Professional development and recognition 3. An environment that nurtures your passions and holistic well-being **Additional Information** **Job Number**26108491 **Job Category**Administrative **Location**Avenida dos Combatentes 45, Lisbon, Portugal, Portugal, 1600\-042 **Schedule**Full Time **Located Remotely?**N **Position Type** Non\-Management **Job Summary** Greet individuals entering the office, determine the nature and purpose of their visit, and direct or escort them to their destination. Open, read, and prepare responses to routine mail. Identify and attach appropriate files to incoming mail pending response. Draft and distribute meeting minutes to relevant parties. Manage and distribute incoming and outgoing mail. Create and maintain paper and electronic filing systems and archives for files, reports, documents, etc. Transmit information or documents via computer, mail, or fax. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information stored in computerized databases using a keyboard, mouse, or trackball to update records, files, reservations, and respond to customer requests. Use standard office equipment other than computers, such as telephones, typewriters, fax machines, photocopiers, calculators, and electronic peripherals. Document and communicate all customer requests/complaints to relevant staff. Follow and implement all chain policies and procedures; ensure a clean and complete uniform is worn; maintain a neat and professional appearance at all times on property; uphold confidentiality when disseminating information specific to the brand and/or hotel, and protect all company assets. Build positive and constructive professional relationships with peers; unite and support one another to achieve common goals; listen and respond appropriately to other employees’ concerns. Use clear and courteous language in all communications; answer the telephone using appropriate language. Greet and receive guests according to brand standards, anticipate their needs and respond accordingly, assist guests with disabilities, and warmly thank guests. Move, lift, carry, pull, and place items weighing up to 4.5 kilograms independently. Perform all other tasks assigned by supervisors that are consistent with this position. *At Marriott International, we are committed to promoting equal employment opportunity, welcoming every individual with dignity, and providing equal opportunities for all. We have fostered an environment where our associates’ unique qualities are appreciated and celebrated. Our greatest strength lies in the diverse mix of cultures, skills, and experiences our associates bring. We strive to prevent discrimination based on protected characteristics, including disability, veteran status, and any other characteristic covered under applicable law.* Marriott Hotels properties strive to elevate the art of hospitality by innovating whenever possible while preserving the comfort of the familiar worldwide. As a Marriott Hotels associate, you will help us fulfill our promise of “Wonderful Hospitality. Always,” delivering thoughtful, genuine, and innovative service that respects and enhances this living legacy. With our name synonymous with hospitality around the world, we proudly welcome you to explore career opportunities at Marriott Hotels. By joining Marriott Hotels, you become part of Marriott International’s portfolio of brands. **Join** a company that empowers you to bring your best self forward, **find** meaning in your professional life, **be part of** an exceptional international team, and **become** the best version of yourself. JW Marriott is part of Marriott International’s luxury portfolio and comprises over 100 stunning properties located in gateway cities and the world’s most beautiful resort destinations. At JW, our associates come first. Because when you feel good, our guests do too. JW Marriott associates are confident, innovative, authentic, and intuitive individuals who continue the legacy of company founder J. Willard Marriott, for whom the brand is named. Our hotels offer a unique work experience where you’ll be part of a community and enjoy genuine camaraderie with a diverse group of colleagues. JW offers training, development, and recognition opportunities—and, more importantly, a luxurious environment focused on holistic well-being where you can nurture your passions. Delivering exceptional guest service begins with taking care of our associates. This is what we call The JW Treatment™. By joining JW Marriott, you become part of Marriott International’s portfolio of brands. **Join** a company that empowers you to bring your best self forward, **find** meaning in your professional life, **be part of** an exceptional international team, and **become** the best version of yourself.