Personal Assistant to CEO

Description

Summary: This high-trust, high-responsibility role supports the CEO through executive, operational, administrative, HR, and personal assistance in a dynamic hospitality environment. Highlights: 1. High-trust, high-responsibility role supporting the CEO 2. Focus on executive support, operational coordination, and personal assistance 3. Opportunity to work in a dynamic and high-performance hospitality company About Us Imani Assets is a hospitality-driven company, managing premium short-term rental concepts such as Uppeground, as well as the brand Kodawari, a luxury boutique hotel brand, operating currently both in Lisbon and Porto. We focus on delivering differentiated, high-quality experiences where attention to detail, consistency and execution define our brand. As we continue to grow, we are looking for a Personal Assistant to the CEO to act as a key support function in ensuring structure, efficiency and execution across the organisation. The Role Working directly with the CEO, you will act as a central operator and leverage point, ensuring that priorities are executed, processes are structured, and day-to-day operations run smoothly. This is a high-trust, high-responsibility role, combining executive support, operational coordination and selected personal assistance. Key Responsibilities Executive & Strategic Support • Manage and optimise the CEO’s agenda, ensuring clear prioritisation • Prepare meetings (documentation, briefs, follow-ups) • Ensure execution and follow-through on key action points • Bring structure and organisation to ongoing projects Operations & Hospitality Support Support coordination of short-term rental operations • Assist with OTA platforms such as Airbnb and Booking.com • Work with PMS systems (preferably Hostify) • Help ensure operational consistency aligned with brand standards __ Administrative & Compliance Organise and maintain structured documentation and files • Prepare and manage contracts (operational and HR-related) • Support compliance within short-term rental and hospitality operations • Liaise with external stakeholders (legal, accounting, partners) People & HR Support (Operational) Support onboarding and offboarding processes • Assist in preparing employment and service agreements • Maintain accurate and organised employee documentation • Coordinate with external HR / legal partners when needed • Ensure confidentiality and proper handling of sensitive information Logistics & Personal Support Coordinate travel, reservations and logistics • Support selected personal tasks with discretion and efficiency • Provide occasional on-site / field support when required About You We are looking for someone who combines structure, speed and judgement, and is comfortable operating in a dynamic and demanding environment. Requirements Minimum 2 years of experience in a similar role • Experience in short-term rental / hospitality (mandatory) • Exposure to HR or people-related processes (preferred) • Fluent in English and Portuguese • Strong organisational and execution skills • High level of discretion, reliability and attention to detail Technical Skills MS Office proficiency • Experience with PMS systems (Hostify is a plus) • Familiarity with OTA platforms (Airbnb, Booking.com, etc.) Mindset (Critical) High ownership and accountability • Proactive and solution-oriented • Strong attention to detail and process • Pragmatic and focused on results • Comfortable handling confidential information • Able to work independently while integrating into a team • Comfortable in a fast-paced, evolving environment What We Offer Fixed compensation • Hybrid model: up to 5 hours on-site + remote flexibility • Company phone and tools • Service contract (prestação de serviços) • Informal, dynamic and high-performance environment