Administrative Technician for HR/Construction Projects - Sines

Description

Job Summary: An administrative professional focused on human resources, procurement, materials control, and financial support, ensuring compliance and organization. Key Highlights: 1. Supports the operationalization of HR and procurement administrative processes. 2. Ensures legal compliance and documentary control across various areas. 3. Collaborates in budgetary analysis and financial management. **Main Responsibilities:** * Perform HR administrative tasks to support the operationalization of construction project processes, including drafting employment contracts, transfers, contract terminations, attendance tracking, participation in and statistical reporting of occupational accidents, preparation of vacation schedules—ensuring legal compliance regarding performed work as well as proper handling and reporting of related information; * Carry out activities inherent to the administrative procurement process for materials and services, ensuring supplier consultations, preparation of comparative tables, and issuance of purchase orders, as well as organizing procurement-related documentation. * Monitor the supplier’s material delivery process, verifying adherence to agreed terms regarding delivery deadlines, quantities, and product quality. * Handle telephone inquiries, dispatch/receive correspondence, archive documents, prepare reports, control supplier documents (delivery notes and invoices), and prepare necessary documents for issuing debit notes. * Collaborate in the monthly analysis of budgetary control reports for Cost Centers, comparing accounting entries (quantities vs. costs) and implementing any required corrections. * Support cash float account management by collecting and classifying relevant documents. * Coordinate with shared service departments to provide all necessary information for HR and accounting administrative processes. **Job Requirements and Competency Profile:** * Completion of secondary education (12th grade) or a Technical-Vocational Program; * Minimum of 3 years’ professional experience in similar roles; * Proficiency in Microsoft Office, particularly SAP (an advantage); * English language proficiency (mandatory); * Knowledge of treasury management and labor legislation; * High sense of responsibility and proactivity; * Ability to work effectively in a team; * Leadership and communication skills; * Excellent organizational and planning abilities; * Rigor and reliability.