Operational Assistant

Description

Job Summary: Hiring an Operational Assistant – Administrative for general services at the Parish Council, performing executive and administrative support functions. Key Highlights: 1. Executive functions and application of methods and processes 2. Daily administrative support work and organization of procedures 3. Public service and support in parish activities **Offer Code:**OE202603/0818 **Offer Type:**Standard Competitive Procedure **Status:**Active **Organizational Level:**Parish Councils **Agency/Service:**Odeleite Parish Council **Employment Bond:**Indefinite-term Contract for Public Functions (CTFP) **Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Position Description:**Hiring an Operational Assistant – Administrative, holding compulsory schooling, with the possibility of substituting it with appropriate professional training or experience, and holding a light vehicle driving license, under an indefinite-term contract for public functions, to be assigned to the general services of the Parish Council. In addition to tasks or responsibilities assigned by law, regulation, statute, resolution, order, or higher directive, the incumbent shall also perform other duties inherent to the Operational Assistant career. General Functions: Executive functions involving application of methods and processes, framed within clearly defined general directives and varying degrees of complexity, inherent to the administrative role. Execution of elementary support tasks essential to the functioning of agencies and services, possibly involving physical effort. Responsibility for equipment under one’s custody and for its proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the local authority. Complying with occupational safety, hygiene, and health regulations. Driving light vehicles. Other Functions: Performing specific functions intrinsic to the Operational Assistant role. Carrying out technical-administrative functions, notably daily administrative support for the operations of the registry office; registration, organization, and processing of administrative procedures; organization, classification, and maintenance of archives and control of physical and digital documents; public service (in person, by telephone, and/or via digital means) and provision of information to users, ensuring the operation of the Parish Council’s administrative services. Supporting the development of various administrative procedures and processes. Preparing, typing, verifying, and reproducing various administrative documents such as official letters, memoranda, plans, reports, forms, budgetary documents, and accountability statements. Document registration, internal system entries, and monitoring of procedure progress. Managing schedules, correspondence, institutional emails, and service archives. Supporting the organization of meetings, events, and administrative activities, including preparation of rooms and materials. Assisting in office supplies management, requesting replenishment when necessary. Performing simple external tasks, such as document delivery and collection. Ensuring maintenance of equipment, furniture, and administrative facilities. Complying with internal rules, administrative procedures, and instructions from immediate superiors. Organizing and carrying out various parish activities. Supporting other administrative activities as required by service needs, such as Parish Assemblies and other types of meetings. Performing other functions integrated into this category and inherent to the activities and services provided by the parish. Specific Requirements: Light vehicle driving license. General support for activities carried out by the local authority. Familiarity with the Parish Council’s regulations. General knowledge of the following legislation in its current wording: Constitution of the Portuguese Republic (Constitutional Approval Decree, Official Gazette No. 86/1976, Series I of 1976-04-10, amended and republished by Constitutional Law No. 1/2005 of 12 August); Administrative Procedure Code (Decree-Law No. 4/2015 of 7 January); General Labour Law for Public Functions (Law No. 35/2014 of 20 June); Legal Regime of Local Authorities (Law No. 75/2013 of 12 September); Accounting Standardization System for Public Administrations – SNC-AP (Decree-Law No. 192/2015 of 11 September); Public Contracts Code (Decree-Law No. 18/2008 of 29 January); General Data Protection Regulation – GDPR (EU Regulation No. 679/2016 of 27 April); and Legal Regime on Access to Administrative and Environmental Information and Reuse of Administrative Documents (Law No. 26/2016 of 22 August). **Workplace** **Number of Positions** **Address** **Locality** **Postal Code** **District** **Municipality** Odeleite Parish Council 1 Rua de São Brás, n.º 1 Odeleite 8950351 ODELEITE Faro Castro Marim **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0