Operational Assistant

Description

Job Summary: Hiring an Operational Administrative Assistant for the general service of the Parish Council, with executive and administrative support duties. Key Highlights: 1. Executive and administrative functions 2. Support for the operation of bodies and services 3. Responsibility and optimization of team work **Offer Code:**OE202603/0818 **Offer Type:**Ordinary Public Recruitment Procedure **Status:**Active **Organizational Level:**Parish Councils **Body/Service:**Odeleite Parish Council **Employment Link:**Indefinite-term Public Employment Contract (CTFP) **Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Description:**Hiring an Operational Administrative Assistant holding compulsory schooling, with the possibility of substituting it with adequate professional training or experience, and holding a light vehicle driving license, under an indefinite-term public employment contract, to be assigned to the general service of the Parish Council, performing, in addition to tasks or responsibilities assigned by law, regulation, norm, resolution, order or higher directive, other duties inherent to the Operational Assistant career. General Duties: Executive functions involving application of methods and processes, framed within clearly defined general directives and varying degrees of complexity, inherent to administrative duties. Execution of elementary support tasks essential to the operation of bodies and services, which may involve physical effort. Responsibility for equipment under one's custody and their proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the local authority. Compliance with occupational safety, hygiene and health regulations. Driving light vehicles. Other Duties: Performs specific duties intrinsic to the Operational Assistant role. Performs technical\-administrative functions, notably daily administrative support for the operation of the registry office; registration, organization and processing of administrative files; organization, classification and maintenance of archives and control of physical and digital documents; public service (in person, by telephone and/or via digital means) and provision of information to users, ensuring the operation of the Parish Council’s administrative services. Support in drafting various administrative procedures and processes. Drafting, typing, checking and reproducing various administrative documents such as: official letters, memoranda, plans, reports, forms, budgetary and accountability documents. Document protocoling, internal system registration and monitoring of file processing. Managing agendas, correspondence, institutional e\-mails and service archives. Supporting the organization of meetings, events and administrative activities, including preparation of rooms and materials. Assisting in controlling office supplies, requesting replenishment when necessary. Performing simple external tasks, such as delivery and collection of documents. Ensuring maintenance of equipment, furniture and administrative facilities. Complying with internal rules, administrative procedures and instructions from immediate superiors. Organizing and carrying out various parish activities. Supporting other administrative activities according to service needs, such as Parish Assemblies and other types of meetings. Performing other duties integrated into this category and inherent to the activities and services provided by the Parish. Specific Requirements: Light vehicle driving license. General support for activities carried out by the local authority. Knowledge of the Parish Council’s regulations. General knowledge of the following legislation, in its current wording: Constitution of the Portuguese Republic (Constitutional Approval Decree, Official Gazette No. 86/1976, Series I of 1976\-04\-10, amended and republished by Constitutional Law No. 1/2005 of 12 August); Administrative Procedure Code (Decree\-Law No. 4/2015 of 7 January); General Labour Law for Public Functions (Law No. 35/2014 of 20 June); Legal Framework for Local Authorities (Law No. 75/2013 of 12 September); Accounting Standardization System for Public Administrations \- SNC\-AP (Decree\-Law No. 192/2015 of 11 September); Public Contracts Code (Decree\-Law No. 18/2008 of 29 January); General Data Protection Regulation – GDPR (EU Regulation No. 679/2016 of 27 April); and Legal Framework on Access to Administrative and Environmental Information and Reuse of Administrative Documents (Law No. 26/2016 of 22 August). **Workplace** **Number of Positions** **Address** **Locality** **Postal Code** **District** **Municipality** Odeleite Parish Council 1 Rua de São Brás, n.º 1 Odeleite 8950351 ODELEITE Faro Castro Marim **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0