Administrative Assistant (Lisbon)

Description

Job Summary: CNCA is seeking an Administrative Assistant to provide cross-functional administrative and operational support to the Association’s activities, including travel management, procurement, and document organization. Key Highlights: 1. Administrative and operational support to a dynamic team 2. Travel management, procurement processes, and document organization 3. Collaboration in various support activities The National Centre for Advanced Computing (CNCA) is the entity responsible for managing and developing national advanced computing infrastructures, promoting access to high-performance computing resources and supporting scientific research, technological innovation, and collaboration among academia, industry, and the public sector. As part of strengthening its team, CNCA seeks to recruit an Administrative Assistant to perform administrative and operational support functions for the Association’s activities. 1\. Main Responsibilities The selected candidate will be responsible, among others, for the following tasks: * Administrative management of travel and business trips (transport/hotel bookings, documentary support, itinerary organization, and expense reporting); * Support for procurement and supply processes, including supplier communication, quotation requests, order follow-up, and document handling; * Organization of invoices, purchase orders, receipts, and other relevant administrative documents for financial and accounting support; * Support for document organization and archiving; * Cross-functional administrative support to the CNCA team, including meetings, events, correspondence, and other support tasks. 2\. Minimum Requirements * Proficiency in standard computer tools (MS Office/Google Workspace or equivalents); * Organizational skills, autonomy, and diligence in meeting deadlines. 3\. Preferred Qualifications (non-eliminatory) * Prior experience in administrative roles; * Experience in travel management; * Experience with procurement/supplier processes; * Familiarity with scientific, technological, or higher education organizations (preferred); * Basic knowledge of English (spoken and written). 4\. Work Location The position will be based in Lisbon, at CNCA’s premises. 5\. Compensation Compensation will be determined based on the selected candidate’s profile, qualifications, and professional experience. 6\. Applications Applications must be submitted by email to recrutamentocnca@gmail.com, with the subject line “Application – Administrative Assistant”, and must include: * Updated curriculum vitae; * Motivation letter; * Any other relevant documents. Type of Position: Full-time Work Location: On-site