Administrative Assistant - Abrunheira

Description

Job Summary: JAP Group is seeking an Administrative Assistant to manage auction documentation, customer service, and vehicle ownership transfer processes in a dynamic and growing environment. Key Highlights: 1. Integration into a solid and credible group 2. Professional and personal training and development 3. Real opportunity for career progression With over a century of heritage in the automotive and mobility sector, JAP Group represents 15 automotive brands across more than 60 sales and repair locations under the CARBY network; operates MATRIZAUTO (the country's largest megastore for semi-new and used vehicles); and holds the master franchise for SIXT rent-a-car in Portugal. Nationally, it is also a benchmark in the agricultural and industrial machinery and cargo handling equipment market through Entreposto Máquinas, the official representative of over 10 brands in this sector. In Africa, the Group operates in Angola, Kenya, Uganda, and Tanzania, where it is a growing force in the heavy vehicle (MAN) and agricultural and industrial machinery markets. In Mozambique, under the Entreposto brand, it is a reference provider of mobility solutions—including light and heavy vehicles, agricultural and industrial machinery—and related services. Joining the JAP universe means committing to evolution and diversity across markets, customers, geographies, people, and teams. If you are seeking an attractive professional challenge, this project is for you! Responsibilities \- Processing auction documentation (e.g., requesting copies; scanning documents) \- Registering received documentation and completing required templates \- Confirming payment prior to submitting the process for ownership transfer \- Supplier tracking map indicating missing documentation \- Customer tracking map indicating missing documentation \- Processing mail and dispatching original documentation to customers \- Assisting customers regarding documentation-related matters \- Visiting the Land Registry Office \- Ownership transfer procedures \- Archiving Profile: \- Completed secondary education (12th grade) \- Proficiency in Microsoft Office \- Enjoyment of public-facing interaction \- Willingness to acquire new knowledge (we provide specific and continuous training) \- Valid driver’s license We Offer: \- Integration into a solid and credible group currently implementing multiple growth initiatives. \- Training and opportunities for professional and personal development. \- Real career progression opportunities aligned with performance and demonstrated competencies. \- Excellent working conditions and social benefits (Health Insurance, Life Insurance, and access to a Pension Plan). Apply at https://oportunidades.grupojap.pt/job/Abrunheira\-Assistente\-Administrativo/1348492557/ or send your updated CV to: sara.abreu@grupojap.pt Job Type: Full-time