Document Controller

Description

Job Summary: The Document Controller ensures the management, control, and traceability of transportation project documentation, guaranteeing compliance with contractual and internal requirements. Key Highlights: 1. Integration into large-scale and complex projects 2. International and multidisciplinary environment 3. Focus on safe, efficient, and economical transportation solutions : SYSTRA is a French group and a leader in consulting and engineering for transportation infrastructure. Imagining and implementing the safest, most efficient, and most economical transportation solutions — that is what guides us daily. Thanks to the know\-how of our 12,000 specialists worldwide, we are involved in all phases of transportation projects: preliminary and design studies, construction phases, testing and commissioning, operation, and maintenance. Our employees are deeply committed to enabling people around the world to move freely every day. Multidisciplinary teams bring their full professional expertise and human qualities to transform the world through innovative transportation means. Join us and let’s create tomorrow’s public transport. Our ambition is to be the benchmark for transportation solutions and the leader in mobility. SYSTRA Ibérica \& Hispanoamérica employs over 600 staff across Spain, Portugal, Chile, Peru, Colombia, and Panama. Learn more by visiting our website: https: SYSTRA Ibérica e Hispanoamérica \- Ibérica \& Hispanoamérica Context: The Document Controller is responsible for ensuring the management, control, and traceability of all project documentation, guaranteeing compliance with contractual, regulatory, and internal procedural requirements. Acts as the central point for organizing and distributing technical and administrative documents among internal teams and external stakeholders. Missions/Main Duties: Reports to the Project Director (Systra Portugal), responsible for local project development. Key responsibilities include: * Managing the full lifecycle of project documentation (receipt, registration, distribution, review, archiving, and closure). * Ensuring correct coding, versioning, and classification of documents according to project standards. * Controlling approval workflows for technical documents (drawings, specifications, reports, submittals, RFIs, etc.). * Maintaining up-to-date document management systems (EDMS), ensuring data integrity and information accessibility. * Preparing and issuing periodic document control reports (status reports, overdue documents, tracking logs). * Coordinating with engineering, construction, quality, and client teams to ensure documentary alignment. * Ensuring compliance with contractual requirements and documentary audits. * Supporting the implementation and continuous improvement of document management procedures. * Ensuring control of official project correspondence (incoming and outgoing). Profile/Skills: **Requirements** * Higher education degree in Engineering, Management, Archival Science, or a related field (preferred). * Minimum 3 years’ experience in document control for large-scale engineering/construction projects. * Familiarity with EDMS platforms (e.g., ACC, SharePoint, Documentum, ProjectWise, or equivalent). * Experience in multidisciplinary and international environments (preferred). * Knowledge of relevant ISO standards (e.g., ISO 9001\). * Strong organizational skills, attention to detail, and ability to manage priorities. * Good communication and teamwork abilities. * Fluency in Portuguese (mandatory); Spanish/English are assets. **Key Competencies** * Rigor and attention to detail * Information management and organization * Proactivity and autonomy * Ability to work under pressure and meet deadlines * Structured and analytical thinking **Tools** * EDMS (ACC, Aconex, SharePoint, etc.) * Microsoft Office (advanced Excel preferred) * Collaborative platforms (Teams, etc.) **Conditions** * Integration into large-scale and complex projects * International and multidisciplinary environment * Up to two days of remote telework per week : Systra is an equal opportunities company; this position is open to all applicants. Workplace Type: Hybrid