Administrative Assistant

Description

Job Summary: We are seeking an experienced Administrative Assistant to join our Medical and Aesthetic Clinic team, ensuring smooth administrative, financial, and operational functioning. Key Highlights: 1. Integration into a stable and professional team 2. Dynamic and modern work environment 3. Continuous training and development opportunities **Administrative Assistant (M/F) – Medical and Aesthetic Clinic** Our Medical and Aesthetic Clinic is looking for an **experienced Administrative Assistant** to join the team and ensure the proper administrative, financial, and operational functioning of the clinic. Main Responsibilities: * In-person, telephone, and digital reception for patients and clients; * Appointment scheduling, booking, and confirmation; * Handling and follow-up of complaints, ensuring professional and customer satisfaction-oriented responses; * Administrative management of processes related to Social Security and the Tax Authority (Finanças); * HR support, including employee document organization, onboarding, leave management, and attendance tracking; * Accounting support through organization and preparation of accounting documentation; * Issuing invoices, receipts, and payment monitoring; * Correspondence and document archive management; * Stock control and procurement support for the clinic; * Direct support to the Administrative and Clinical Management. Requirements: * Minimum 3 years of experience in administrative roles; * Practical knowledge of Direct Social Security and the Tax Authority Portal (Portal das Finanças); * Experience in administrative HR management; * Knowledge of accounting and financial procedures; * Ability to professionally handle complaints and resolve conflicts; * Excellent communication, organizational, and priority management skills; * Proficiency in Microsoft Office tools (Word, Excel, Outlook); * High sense of responsibility, confidentiality, and accuracy; * Professional appearance and strong customer service orientation; * Experience in medical clinics, aesthetic clinics, or healthcare is a plus. We Offer: * Employment contract and integration into a stable team; * Remuneration commensurate with demonstrated experience; * Professional and dynamic work environment; * Continuous training and professional development opportunities. Application: Interested candidates should send their updated Curriculum Vitae to the indicated email address, specifying in the subject line: **"Application – Administrative Assistant"**. **We Offer:** * Integration into a dynamic and professional team * Modern and motivating work environment * Continuous training * Competitive salary commensurate with demonstrated experience * Working hours: Monday to Friday, 11:00 AM to 8:00 PM (1-hour lunch break) * Location: HD Clinic, Alvalade. If you are passionate about public service and interested in the aesthetics field, please send your CV to: adm.hdclinic@gmail.com **Join HD Clinic and become part of a team focused on excellence and innovation!** Employment Type: Full-time Salary: €920.00 – €1,100.00 per month Experience: * Reception: 1 year (Required) Work Location: On-site