Administrative Assistant (M/F)

Description

Job Summary: We are seeking a versatile and organized Administrative Assistant to support Management and manage administrative and corporate operations across multiple companies within the group. Key Highlights: 1. Direct and permanent administrative support to Management 2. Management and control of schedules, correspondence, and documentation 3. Integration into a solid and growing group We are recruiting for the position of Administrative Assistant, with cross-functional involvement across several companies in the group, requiring strong organizational skills, versatility, and oversight of administrative and corporate management. This role will play a central part in supporting Management, monitoring the administrative management of group companies, and coordinating with external entities, thereby contributing to the smooth internal operations and ensuring accurate information flow to Management. Job Description: Direct and permanent administrative support to Management; Management and control of the company’s schedule; Reception, registration, and routing of correspondence, parcels, and various documents; Screening, routing, and follow-up of emails and internal/external communications; Telephone reception and management of institutional contacts; Processing, organization, and archiving of administrative and corporate documentation; Drafting formal documentation in Portuguese; Monitoring administrative operations across the group’s various companies, ensuring appropriate reporting to Management; Support in organizing, controlling, and routing financial and accounting documentation for processing by Management or competent entities. Requirements: Proven professional experience in similar roles (preferred); Proficiency in Office 365 tools; Solid knowledge of administrative practices and strong organizational ability; Excellent written and verbal communication skills in Portuguese and English; Category B driver’s license; Availability for full-time, on-site work with immediate start; Residence in the Albufeira area or nearby. What We Offer: Employment contract; Integration into a solid and growing group; Salary commensurate with experience and qualifications.