Research Operations Coordinator

Description

Summary: This administrative and operations support role for ITI's Research arm involves coordinating grant lifecycles, managing communications, and ensuring compliance. Highlights: 1. Opportunity to advance implant dentistry through education and research 2. Collaborate across teams to deliver research initiatives professionally 3. Focus on continuous improvement and process simplification At Straumann Group we’re on an exciting journey of growth, innovation, and impact \- driven by our mission to improve oral health and transform millions of lives worldwide. United by purpose, we bring our best selves to work every day, embracing a high\-performance, player\-learner culture that inspires collaboration, curiosity, and ambition. Here, you’ll have the opportunity to take charge of your own career, harnessing your skills, passion, and enthusiasm for learning to continually grow and progress. Together, we’re not just shaping brighter smiles, we’re unlocking the potential of people everywhere, including our own. **About the ITI** The International Team for Implantology (ITI) is a global network dedicated to advancing implant dentistry through comprehensive education and innovative research, serving the profession for the benefit of patients worldwide. **Role summary** This role is an administrative and operations support position for ITI’s Research arm. You will take over most of the committee and project administration, ensuring smooth grant lifecycle coordination, researcher and committee communications, meeting logistics, documentation, procurement/travel arrangements, and compliance with data protection and internal policies. Collaboration with Marketing Communications and Events is central to delivering research initiatives professionally and on time. **Key Responsibilities** * Committee \& meeting logistics: Plan calendars, send invites, prepare agendas, capture minutes, and track follow‑ups for Research Committee activities and working groups. * Grant \& program administration: Support the application, review, award, contracting, and reporting steps for ITI research grants, mentorships, and prizes; maintain accurate records and timelines. * Operations \& documentation: Maintain shared repositories (e.g., SharePoint) for decisions, contracts, and correspondence; ensure versioning and retention standards. * Travel \& event coordination: Coordinate travel/hotel for various stakeholders with our events team. * Reporting \& dashboards: Manage product metrics (applications, awards, timelines, budgets) for leadership review. * Compliance \& data protection: Handle personal/data‑sensitive information in accordance with GDPR and ITI policies; ensure confidentiality and ethical conduct. * Continuous improvement: Document processes, propose simplifications, and contribute to tool and template updates (forms, checklists, SOPs). **Your Profile \- Qualifications** * Degree in Administration, Business, Social Sciences/related field or equivalent experience. * 2\+ years of experience in administrative/operations support—ideally in a research, grants, higher‑education, or non‑profit environment. * Fluency in English (C1\), any other language is a plus * Eligibility to work in Portugal. **Required skills** * Excellent organization, prioritization, and attention to detail across parallel deadlines. * Clear written and verbal communication; confident stakeholder coordination. * Solid proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel) and document management. * Comfort with budget tracking, basic procurement, and vendor coordination aligned to internal guidelines. \[ * Discretion and sound judgment with confidential information; familiarity with GDPR principles. * Proactive problem‑solving, ownership mindset, and continuous‑improvement orientation. **Team \& reporting line** You will be part of the ITI Research operations ecosystem, collaborating closely with the Process \& Project Manager and working in partnership with our COO, the ITI Marketing Communications and Events teams for administration, support, and project coordination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.