Operational Assistant

Description

Job Summary: We are seeking an Operational Assistant – Administrative to perform executive and general support duties at the Parish Council, including public service and event organization. Key Highlights: 1. Technical-administrative functions and public service 2. Support in organizing parish events and activities 3. Teamwork and varied tasks requiring creativity **Offer Code:**OE202606/0295 **Offer Type:**Standard Competitive Recruitment Procedure **Status:**Active **Organizational Level:**Parish Councils **Agency/Service:**Vila Real de Santo António Parish Council **Employment Relationship:**Indefinite-term Public Employment Contract (CTFP) **Work Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Position Description:**Reference B \- hiring of an Operational Assistant – Administrative, holding compulsory schooling, with the possibility of substituting it with adequate professional training or experience, under an indefinite-term public employment contract, to be assigned to the Parish Council’s general services, performing not only those tasks or responsibilities assigned by law, regulation, statute, resolution, order or higher directive, but also others inherent to the Operational Assistant career. General Functions: Executive functions involving application of methods and processes, carried out within clearly defined general guidelines and varying degrees of complexity, inherent to administrative duties. Execution of elementary support tasks essential to the functioning of bodies and services, possibly involving physical effort. Responsibility for equipment under one’s custody and for its proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the local authority. Compliance with occupational safety, hygiene, and health regulations. Other Functions: Performing specific functions intrinsic to the Operational Assistant role. Exercising technical-administrative functions, notably daily administrative support for the registry office’s operations. Supporting the development of various administrative procedures and processes. Recording, organizing, and processing administrative files. Public service (in-person, telephone, and/or digital channels) and provision of information to users, ensuring the operation of the Parish Council’s and Citizen Space’s administrative services. Receiving, recording, and routing correspondence. Drafting, typing, verifying, and reproducing various administrative documents such as official letters, declarations, certificates, and other administrative documents. Organizing, classifying, and maintaining physical and digital archives and document control. Creating, assembling, and preparing support materials for parish activities, events, and initiatives (structures such as stands, panels, decorative and exhibition elements, among others). Supporting the creation and implementation of seasonal decorative elements (Christmas, New Year, Children’s Day, Parish Day, St. Martin’s Day, local festivals, thematic campaigns). Setting up and preparing venues for events, ceremonies, and local initiatives. Supporting cleaning and maintenance of indoor spaces. Complying with internal rules, administrative procedures, and instructions from immediate supervisors. Organizing and carrying out diverse parish activities. Supporting other administrative activities according to service needs. Performing other functions integrated within this category and inherent to the activities and services provided by the parish. Specific Characteristics: Ability to adapt to different tasks and contexts. Team spirit, responsibility, and initiative. Planning ability and attention to detail. Organization and sense of responsibility. Ability to work in a team. Strong communication and public service skills. Aesthetic sense and creativity. Aptitude for manual work and practical execution of tasks. Experience in DIY, decoration, or event setup. Basic knowledge of applied arts. Good physical condition for tasks requiring moderate effort. Experience in support roles within local authorities or institutions. **Work Location** **Number of Positions** **Address** **Locality** **Postal Code** **District** **Municipality** Vila Real de Santo António Parish Council 1 Rua Gen. Humberto Delgado, 53 Vila Real de Santo António 8900311 VILA REAL SANTO ANTÓNIO Faro Vila Real de Santo António **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0