Administrative Assistant — Internship

Description

Summary: This Administrative Assistant Intern role offers students hands-on experience in contract management, customer administration, and service operations within a global leader. Highlights: 1. Gain real hands-on experience in a multinational environment 2. Exposure to core business tools and global organizational processes 3. Mentorship from an experienced international team Are you looking to start your administrative career in a solid, international company that is a leader in its industry? If you are a student ready to gain real hands\-on experience in a multinational environment, this internship could be the opportunity for you. Tennant is a global leader in industrial cleaning solutions, and we are looking for an **Administrative Assistant Intern** to join our team in Agualva\-Cacém, Portugal. You will work alongside an experienced team and play a hands\-on role in contract management, customer administration, and service operations — learning how a multinational runs its day\-to\-day administrative processes. **What you will learn and do** *Contract management* * Help create and maintain rental contracts for equipment and machines. * Support the management of contract documentation and annual contract records. * Assist in preparing and sending completed contracts, monthly fees, and summarized addendums. * Support the opening and closing of rental services and contracts. *Customer \& data administration* * Update equipment and customer information within SAP and internal systems. * Help create and maintain customer accounts, including Sold\-to and Ship\-to records. * Provide administrative support to customers and internal stakeholders. *Service operations support* * Support the creation and management of Preventive Maintenance (PM) plans. * Help open and manage service requests and administrative cases. * Support operational, service, and commercial teams with day\-to\-day administrative activities. **What we are looking for** *Profile* * Student currently enrolled in an educational institution, able to sign a curricular internship agreement (estágio curricular) — this is essential. * Studies in Administration, Management, Business, or a related field (preferred). * Interest in building a career in administration, customer support, or operations. *Skills \& competencies* * Problem\-solving mindset with a positive and solution\-oriented attitude. * Strong communication skills, with the ability to clearly express ideas and actively listen. * Team player who enjoys collaborating and supporting colleagues. * Empathy and a customer\-focused approach. * Flexibility and adaptability to changing priorities. * Proactive attitude and willingness to learn. * Strong organizational skills and attention to detail. *Knowledge* * Good knowledge of Microsoft Office applications. * Any exposure to ERP systems is a plus (no prior experience required). *Nice to have* * Familiarity with SAP. * Interest in industrial, manufacturing, or service\-related environments. *Languages* * Fluent English (written and spoken). **What we offer** * A structured internship in a stable, established multinational — a market leader, not a startup. * Real, hands\-on tasks and mentorship from an experienced international team, not just observation. * Exposure to core business tools (SAP, internal systems) and to how a global organization manages contracts, customers, and service operations. * A strong first line on your CV and a real professional network in an international company. * Full\-time schedule, Monday to Friday, 9:00 AM to 6:00 PM. * Duration: 6 months. Start date: September. **Internship details** Location: Zona Industrial Alto do Colaride, Rua C, Armazém B, 2735\-207 Agualva\-Cacém, Portugal Type: Curricular internship (estágio curricular), full\-time, 6 months Category: Administration / Customer Support Industry: Industrial Machinery Important: it is essential to be able to sign a collaboration agreement (protocolo de estágio) with your educational institution. **The hiring process is conducted from Spain, so the calls come from a number with the prefix \+34** Job Type: Internship Contract length: 6 months Pay: From 1\.00€ per month Application Question(s): * Are you currently enrolled in an educational institution and able to sign a curricular internship agreement? Work Location: In person