Administrative Support — Afternoons — Cascais

Description

Job Summary: We are seeking cross-functional administrative support for several companies, requiring strong organizational skills, autonomy, and familiarity with digital tools and AI. Key Highlights: 1. Stable and well-organized collaboration 2. Autonomy and flexibility 3. Dynamic environment with multiple projects Administrative Support — Afternoons — Cascais Supplementary income under a service provision arrangement About Us We are a family-owned group of companies based in the Cascais area, operating in real estate development, sports and leisure (padel), food service and events, and pet hospitality. It is a dynamic environment with multiple concurrent projects and our own office located on a countryside estate just minutes from central Cascais. You will work simultaneously with several companies, legal and tax deadlines, suppliers, and international partners. We seek an organized, autonomous individual comfortable with digital tools and AI. The Opportunity This is not a full-time job, nor is it intended to be. We seek someone with solid administrative experience who wishes to work afternoons and supplement their income with autonomy and without the rigidity of a fixed schedule. The ideal candidate may already have another activity, a pension, or other clients, and seeks stable, well-organized collaboration for four afternoons per week. What We Need Cross-functional administrative support across the group’s companies: organizing documentation for accounting, preparing supplier payments and tax obligations, contacting suppliers, lawyers, and public entities (municipality, land registry, notary, Tax Authority), managing appointments, scheduling platforms, social media platforms, and maintaining physical and electronic archives. Profile Minimum of 3 years of administrative experience. Proficiency in Excel and comfort with digital platforms. Fluent English. Autonomy and precision. Residence in Cascais, Sintra, or Oeiras. Valid driver’s license and personal vehicle — the office is located in a rural area, a 10-minute walk from public transport. Terms Service provision arrangement, with activity registered at the Tax Authority and invoices issued. No exclusivity — you may retain other clients or activities. €10.00 per hour actually worked. Monthly payment against invoice. VAT applies if applicable, though typically not applicable at this volume due to exemption under Article 53 of the VAT Code. Approximately 16 to 18 hours per week, across four afternoons per week between 3:00 PM and 7:00/8:00 PM, with flexible scheduling agreed upon by both parties. Ongoing collaboration, with possibility to adjust working hours.