Administrative Assistant – Civil Construction

Description

Job Summary: We are seeking an Administrative Assistant for administrative management, procurement, and support to management and operations, with proven experience in Civil Construction. Key Highlights: 1. Administrative management and general office support 2. Procurement management, materials management, and supplier follow-up 3. Direct support to management in organizing internal processes We are recruiting an Administrative Assistant to join our team. ⚠️ Elimination Criterion: Prior experience in a Civil Construction company is mandatory. Applications without this experience will not be considered. Main Responsibilities: Administrative Management General administrative support in the office. Organization, verification, and monthly submission of invoices to accounting. Physical and digital filing organized by construction project. Control of delivery notes, receipts, and technical documentation. Procurement and Materials Management Requesting and comparing quotations for various materials. Contacting and following up with suppliers. Negotiating prices and delivery deadlines. Consulting and analyzing material technical data sheets. Supporting material validation according to technical specifications. Management Support Direct support to management in organizing internal processes. Preparing simple cost control charts per construction project. Organizing contract and subcontractor documentation. Preparing internal reports. Operational Support Occasional collection of small-sized materials. Occasional site visits when necessary. (Primarily office-based role.) Mandatory Requirements: ✔ Proven experience in a Civil Construction company (elimination criterion). ✔ Basic knowledge of construction materials. ✔ Ability to consult and interpret technical data sheets. ✔ Proficiency in Excel and other computer tools. ✔ Valid driver’s license. Preferred: Personal vehicle. Desired Profile: Organized, practical, and solution-oriented individual. Attention to detail. High sense of responsibility and confidentiality. Ability to work autonomously. Interest in growing and advancing within the company.