Executive / Administrative Assistant

Description

Job Summary: We are seeking an organized and responsible professional to manage the reception desk and support management, with potential for growth into roles of greater responsibility within the clinic. Key Highlights: 1. Real opportunity for career advancement 2. Close collaboration and direct support to management 3. Challenging environment focused on growth **Who We Are** At Warmy Clinic Center, we believe excellence lies in the details and consistency. We are growing and looking for someone who wants to grow with us—not just for a role, but to become a key player in clinic management. **The Challenge** We seek a highly organized individual with strong accountability and execution capability to oversee reception operations. This is not merely a front-desk role—it is an opportunity for those aiming to advance into positions of greater responsibility and impact. **Your Responsibilities** * Ensure efficient operation of the reception desk and scheduling system * Coordinate appointments, client flow, and daily clinic optimization * Maintain administrative and financial accuracy (billing, recordkeeping, control) * Identify process gaps and propose improvements * Provide direct support to management in operational organization and oversight * Guarantee consistent, high-quality client experience * Uphold high standards of organization and attention to detail across the clinic **We Are Looking For Someone Who:** * Is extremely organized and detail-oriented * Demonstrates strong accountability * Is proactive and solution-focused—not merely task-executing * Can manage multiple tasks calmly and effectively * Possesses structured thinking and prioritization skills * Holds high personal and professional standards * Is interested in advancing into roles of greater responsibility **Requirements** * Experience in administrative/reception roles (preferred) * Excellent communication skills * Strong organizational and multitasking abilities * Proficiency with computer tools * Valid driver’s license (preferred) * Fluent in English **What We Offer** * Real opportunity for career advancement * Close collaboration with management * Challenging yet growth-oriented environment * Internal training programs * Compensation commensurate with experience * Warmy Clinic Center working hours: 9:30 AM – 6:30 PM, weekdays We seek individuals who value demanding, well-organized, results-driven environments. Please send your CV to recrutamento@warmy.pt with subject line "Linkedin WCC" Work Location: On-site