Indeed
Executive Assistant / Operations Support (Founder)
**Executive Assistant / Operations Support (Founder)**
**Location:** Parede/Estoril – in person
**Working pattern:** Full\-time (4 days/week considered initially)
**Salary:** €2,200 – €3,000 per month (gross / contractor), depending on experience
**About the role**
This role supports a founder running several **early\-stage but growing projects** in property, housing and related investments.
There is no large corporate structure. Things move quickly, priorities change, and much of the work currently sits in the founder’s head. The job is to **bring order, momentum and follow\-through**.
You will work **closely and in person** with the founder, helping turn ideas into action, managing day\-to\-day execution, and removing practical and organisational friction.
This is not a traditional PA role. It is hands\-on, varied, and requires judgement.
**What you’ll be doing**
**Managing the founder’s execution**
* Organising priorities and diary
* Preparing for meetings
* Capturing decisions and actions
* Making sure follow\-ups actually happen
This is an active role, not just note\-taking.
**Taking ownership of practical tasks**
Examples include:
* setting up email accounts and access
* organising documents and folders
* coordinating websites and basic marketing activity
* liaising with accountants and advisors (UK and Portugal)
* chasing people so the founder doesn’t have to
* helping organise and implement tech enabled marketing startegies
If something matters but shouldn’t need founder attention, it’s likely yours.
**Keeping workstreams moving**
* Tracking progress across multiple projects
* Spotting when things stall
* Prompting decisions or next steps
* Turning rough ideas into simple, workable plans
You don’t need to be a specialist — just organised, curious, and proactive.
**Using modern tools sensibly**
* Google Docs / Sheets
* ChatGPT and similar AI tools
* Simple task tracking (Notion, lists, etc.)
No technical background required — just comfort with modern tools.
**Working in person**
* Sitting with the founder part of the week
* Helping in real time
* Acting as a second brain
This role is **not remote**.
**Who this role suits**
This role suits someone who:
* has experience as a senior PA, EA, or operations support
* enjoys bringing structure to messy situations
* is calm, organised, and reliable
* is confident enough to push back politely
* prefers being useful over being flashy
Many strong candidates will be:
* experienced professionals who stepped back from full\-on careers
* expats in Portugal looking for meaningful, hands\-on work
* people who like being close to decisions rather than in big teams
**What this role is not**
* Not a junior admin role
* Not a corporate EA with layers and politics
* Not a remote VA
* Not a household PA
This is a **hands\-on execution role**, close to the founder.
**How the role could grow**
If the fit is right, the role may grow into a broader operations position across multiple projects and, longer term, involvement in new ventures or acquisitions.
That comes later. The first job is to **make life easier and work actually happen**.
**Why this role exists**
The founder is good at ideas, deals and decisions.
This role exists to handle **detail, organisation and follow\-through**, so those strengths are used where they add the most value.
Job Type: Full\-time
Pay: 2,200\.00€ \- 3,000\.00€ per month

R. Cândido dos Reis 227, 2775-178 Parede, Portugal
€ 2,200-3,000/month