Executive Assistant

Description

Summary: Provide high-level administrative support to GBS Porto leadership, ensuring efficient daily departmental management and operations. Highlights: 1. Manage executive information and departmental administration. 2. Coordinate travel, meetings, and special projects. 3. Utilize advanced Microsoft Office and communication skills. PURPOSE \& OVERALL RELEVANCE FOR THE ORGANISATION: To provide a high level of administrative support to GBS Porto, specifically the Vice President and his direct reports, so as to ensure efficient management and running of the department on a day to day level. KEY RESPONSIBILITIES: * Manage all kinds of information, including incoming mail, documentation, copying, distribution, filing and archiving for the Vice President * Manage and Organize any off site meetings (about 4 per year) * Key contact point for Intranet information management, ensure content of the Intranet is up to date (up to 1 day per week) * Manage cost center, invoicing budget tracking and reporting * Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material. * Route and answer routine correspondence not requiring executive’s attention to ensure timely and accurate response. * Receive and screen telephone calls and host external visitors. * Schedule and arrange appointments, meetings and conferences. * Coordinate and organize all travel arrangements, e.g. by writing travel and transport service requests and by claiming the travel expenses and organizing cash advance for Vice President and Department Heads. * Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms. * Carry out special projects and assignments as requested. * Handle the office communication, office supplies and departmental equipment. KEY RELATIONSHIPS: * Senior Management Team * All GBS departments * External parties KNOWLEDGE, SKILLS AND ABILITIES: * Excellent interpersonal and organizational skills * Excellent communication skills – both written and verbal * Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) * Very good command of English both written and spoken * High level of service orientation in dealing with internal and external stakeholders/customers * Advanced PC software skills * Advanced knowledge on new media \& applications REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS: * 5 years of experience * Experienced in job and fully qualified/trained * Combined theoretical and practical knowledge incl. company policies and practices * Excellent command of English AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR. COURAGE: Speak up when you see an opportunity; step up when you see a need.. OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow\-through. INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things. TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset. INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards. RESPECT: Value all players. Display empathy, be inclusive and show dignity to all. **AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE.** **– CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU –** **BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.** JOB TITLE: Executive Assistant BRAND: LOCATION: Porto TEAM: Corporate Services STATE: 13 COUNTRY/REGION: PT CONTRACT TYPE: Full time NUMBER: 538698 DATE: Dec 30, 2025