Administrative & HR Support Coordinator

Description

Summary: Vila Joya seeks a highly organized and service-minded Administrative & HR Support Coordinator to ensure structure, compliance, and smooth internal coordination in a luxury hospitality environment. Highlights: 1. Hands-on role supporting people, processes, and daily operations 2. Ensuring structure, compliance, and smooth internal coordination 3. Working in a dynamic, high-standard luxury hospitality environment At Vila Joya, excellence begins behind the scenes. We are seeking a highly organized and service\-minded Administrative \& HR Support Coordinator to support our people, processes, and daily operations across departments. This is a hands\-on role at the heart of our team — ensuring structure, compliance, and smooth internal coordination in a luxury hospitality environment. Important: Due to the urgency of filling this position, we can only consider candidates who already have valid working authorization in Portugal. Vila Joya is an equal opportunity employer. We welcome applications from all qualified candidates regardless of background, identity, or personal characteristics. Your Responsibilities: * Support staff scheduling and timekeeping processes * Assist with HR administration, employee documentation, and payroll inputs * Track training and compliance requirements * Coordinate staff housing administration * Maintain internal documentation and confidential records * Support purchasing, accounting, and inventory administration Your Profile: * 1–3 years of experience in HR administration, office administration, or operational support * (hospitality experience is an advantage) * Strong organizational skills and attention to detail * Confident working with Excel and digital systems * Discreet, reliable, and service\-oriented * Fluent in Portuguese and English * Knowledge of Portuguese labor documentation is a plusYou are structured, proactive, and comfortable working in a dynamic, high\-standard environment where internal excellence supports exceptional guest experiences. If this role speaks to you, please apply directly via LinkedIn using the “Easy Apply” button and uploading your CV. Alternatively, applications may be sent to ***work@vilajoya.com***. Kindly state “Administrative \& HR Support Coordinator” in the subject line and indicate that you are applying via LinkedIn. Tipo de oferta: Período Integral Localização do trabalho: Presencial