Admin Assistant

Description

Summary: This administrative position involves entering, retrieving, and managing information in databases, as well as preparing documents and handling mail, all while delivering high-quality customer service and adhering to procedures. Highlights: 1. Data entry and information management 2. Document preparation and mail handling 3. Customer service and adherence to procedures **Additional Information** **Job Number**26053080 **Job Category**Administrative **Location**Lisbon Marriott Hotel, Avenida dos Combatentes 45, Lisbon, Portugal, Portugal, 1600\-042 **Schedule**Full Time **Located Remotely?**N **Position Type** Non\-Management Enter and retrieve information stored in computerized databases using a keyboard, mouse, or trackball to update records, files, reservations, and respond to customer requests. Transmit information or documents via computer, mail, or fax. Use other standard office equipment (excluding computers). Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Manage the sending and receiving of mail, including postage cancellation and internal distribution. Create and maintain paper and electronic filing systems and archives for records, reports, documents, etc. Gather, copy, sort, and file administrative task records, business transactions, and other activities. Enter and locate professional information using computers and/or point-of-sale systems. Follow and apply all brand and hotel policies and procedures; ensure wearing a clean, complete uniform; maintain a neat and professional appearance at all times while on duty; uphold confidentiality when sharing brand- and/or hotel-specific information and protect all company assets. Greet and receive guests according to brand standards, anticipate their needs and respond accordingly, assist guests with disabilities, and warmly thank guests. Use clear and courteous language in all communications; prepare and proofread written documents accurately and thoroughly; answer telephone calls using appropriate language. Develop positive and constructive professional relationships with peers; unite and support one another to achieve common goals; listen and respond appropriately to colleagues' concerns. Move, lift, carry, pull, and place loads weighing up to 4.5 kilograms independently. Perform all other tasks assigned by supervisors that are consistent with this position. *At Marriott International, we are committed to promoting equal employment opportunity, respectfully welcoming every individual, and providing equal opportunities for all. We have fostered an environment where our associates’ unique qualities are valued and celebrated. Our greatest strength lies in the diverse mix of cultures, skills, and experiences among our associates. We strive to prevent discrimination based on protected characteristics, including disability, veteran status, and any other characteristic covered by applicable law.* Marriott Hotels strive to elevate the art of hospitality by innovating whenever possible while preserving the comfort inherent in what is familiar worldwide. As a Marriott Hotels associate, you will help us fulfill our promise of “Wonderful Hospitality. Always,” delivering thoughtful, sincere, and innovative service that honors and enhances this living legacy. With our name synonymous with hospitality worldwide, we proudly welcome you to explore career opportunities at Marriott Hotels. By joining Marriott Hotels, you become part of Marriott International’s portfolio of brands. **Join** a company that empowers you to bring your best self forward, **find** purpose in your professional life, **be part of** an exceptional international team, and **become** the best version of yourself. JW Marriott is part of Marriott International’s luxury portfolio and comprises over 100 magnificent properties located in gateway cities and the world’s most beautiful resort destinations. At JW, our associates come first. Because when you feel good, our guests do too. JW Marriott associates are confident, innovative, authentic, and intuitive individuals who carry forward the legacy of our founder, J. Willard Marriott, for whom the brand is named. Our hotels offer a unique work experience where you’ll be part of a community and enjoy genuine camaraderie with a diverse group of colleagues. JW offers training, development, and recognition opportunities—and, most importantly, a place to nurture your passions within a luxurious environment focused on holistic well-being. Delivering exceptional service to our guests begins with taking care of our associates—that’s what we call The JW Treatment™. By joining JW Marriott, you become part of Marriott International’s portfolio of brands. **Join** a company that empowers you to bring your best self forward, **find** purpose in your professional life, **be part of** an exceptional international team, and **become** the best version of yourself.